VSS VSS Satellite Event Request Form

Use this form to submit your request for a satellite event at the 2024 VSS Annual Meeting, to be held in person on May 17 – 22, 2024 at the TradeWinds Island Resorts, St. Pete Beach, Florida. Please make sure you have reviewed the Satellite Events Guidelines prior to completing your request.

Contact Information

Name*

First Last

Affiliation*

Address

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Cell Phone Onsite*

Email*

Co-Organizer (if applicable)

First Last

Affiliation

Email

Cell Phone Onsite

Event Information

Title of Event*

Brief Description of Event*

Names of speakers and/or participants

This Event Is…*

Open to All
By Invitation-Only

Estimated Attendance*

Length of Event*

1 – 2 hours
1/2 day
1 full day
2+ days

What type of function are you planning?*

Scientific Event (user’s group/workshop)
Board Meeting
Exhibitor Function
Social Event

Preferred Room Set*

Show me examples of the room sets above

Meeting Room Preference (if familiar with meeting space)

Will you require any audio-visual equipment?*

Yes, I will need to rent from the hotel
Yes, I am bringing my own A/V equipment
No

Will you be ordering food & beverage? If yes, what type?*

Breakfast
Lunch
Coffee Breaks
Reception
Other
No, I do not wish to order food & beverage for this event

If you chose the Other option from the above question, please specify

Has this event been held at a previous VSS meeting?*

Yes
No

Please add any additional information about your satellite you'd like us to know.

Schedule Preference

Events intended for all VSS attendees may not overlap with official VSS events. Approved satellite events will be scheduled in February and organizers of accepted events will be notified thereafter. Please indicate three preferred times in order of preference as your top choice may not necessarily be available. Scheduling is at the discretion of the VSS Board of Directors.

First Preference*

Please indicate your first choice for a time slot:

Second Preference*

Please indicate your second choice for a time slot:

Third Preference*

Please indicate your third choice for a time slot:

Notes about schedule preference

Organizer Responsibilities*

I understand that, as the organizer or sponsoring organization for this event, I assume full responsibility for any expenses including food & beverage, audio-visual, special room setups and room rental fees, if applicable.

Website

Please enter the website address where you intend to promote this event

Vision Sciences Society

VSS Satellite Event Request Form

Satellite Event Request for VSS 2024

Contact Information

Event Information

Schedule Preference

Important Dates

MyVSS

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2024 Meeting

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