VSS Posters: Presentation Instructions

Poster Presentation Rules

First authors are required to register and present their poster in their assigned poster session. The presenting author must be present during the assigned Author Presents Time (staggered by even and odd numbered posters) but may elect to be there for the entire session.

VSS policy holds that if the first author is unable to attend the meeting, the abstract must be withdrawn. See Abstract Withdrawals for more information.

If the first author is unable to attend due to circumstances connected to the COVID-19 pandemic, substitute presenters (a different author) may be considered (see Abstract Submission Policies).   Substitute presenters must be approved by VSS. Contact VSS immediately if the first author is not able to present.

Unattended posters will be removed and will not be published in JOV. You may post your materials on the board assigned to you at any time after the “Set-up Begins” time but before the beginning of the assigned poster session. You must remove your poster promptly, no later than the “Take-down Complete” time. See the printed program for set-up and take-down times. Any posters left up after the “Take-down Complete” time may be discarded.

Poster Specifications

Poster boards are 8 feet wide by 4 feet tall (243.8  by 121.9 cm), however the actual usable board space is 90 inches wide by 42 inches tall (228.6 x 106.6 cm). Figures and type should be easily seen from a distance of 6-8 feet. Use clear graphics and large type to accomplish this.

Supplies and Equipment

Pushpins are provided at each poster board to mount your poster to the board. Additional pushpins are available near the poster room entrance. Tape, glue and other adhesives are not to be used on the poster boards.

Poster boards are numbered in the upper right of the board. The last three digits of your abstract number signifies your poster board number.

Contact signup sheets are available from the VSS staff person in the poster room. Pin the contact signup sheet on your board if you would like people to leave their name and email for future contact.

Chairs are positioned between each board for seating. Power is not provided at your poster board.

PDFs and Optional Poster Video Tours

Poster PDF (Required) – All poster presenters (both VSS and V-VSS) must upload a one-page PDF of your poster to the VSS website. The PDF must be less than 50MB in size. Attendees will be able to view your PDF on the website or download it to view in a viewer of their choice. See Upload instructions below.

Poster Video (Optional) – You may optionally upload a video tour of your poster in MP4 format, not to exceed 6 minutes in length and 2GB in size. Any graphical elements shown in your video must also be on your uploaded poster; you may rearrange these for clarity in your video. In addition, graphical elements in your video may be animated versions of those on your poster.

The uploaded video can be at any resolution, but a resolution of HD (1280 x 720) will load and play faster than a larger file. We encourage presenters to add closed captions to their videos to maximize accessibility.

Uploading PDFs and Optional Poster Video Tours

To upload your presentation files, log in to your MyVSS account and click View My abstract. Look for controls (visible only to you, the presenter) to upload each file type.

VSS will not be previewing uploaded content so we advise you to test your presentation files after uploading to ensure they display as expected. You can upload revisions to your presentation files through the upload deadline of May 29, 2022. Uploading a new file will overwrite the existing file; this action cannot be undone.

Suggestions for Creating Effective Posters

  • Prepare a title banner indicating abstract title, author(s) and affiliation(s). Lettering should be at least one inch high.
  • Minimize narrative.
  • For figures, use dark colors on white or light backgrounds. Figures should be designed to be viewed from a distance (about three feet).
  • Use large type and short separated paragraphs.
  • Do not set entire paragraphs in boldface or capital letters.
  • Numbered or bulleted lists are a concise but effective way to convey a series of points.
  • It is not necessary to post a copy of your abstract.

Poster Present Times

Morning Poster Schedule

Setup: 8:00 – 8:30 am
Session: 8:30 am – 12:30 pm
Even Authors Present: 9:30 – 10:30 am
Odd Authors Present: 10:30 – 11:30 am
Take down: 12:30 – 1:00 pm

Afternoon Poster Schedule

Setup: 2:15 – 2:45 pm
Session: 2:45 – 6:45 pm
Even Authors Present: 3:45 – 4:45 pm
Odd Authors Present: 4:45 – 5:45 pm
Take down: 6:45– 7:00 pm

Technical Assistance

If you have a problem of any kind, need assistance hanging your poster, or need supplies, look for the VSS staff person stationed near the entrance of the poster room. If you cannot find VSS staff in the poster room, call the Registration Desk at 727.367.6461 extension 7814, or dial 7814 from a house phone.

VSS Talks: Presentation Rules and Instructions

Presentation Rules

First authors are required to register and present their talk in their assigned session. VSS policy holds that if the first author is unable to attend the meeting, the abstract must be withdrawn. See Abstract Withdrawals for more information.

If the first author is unable to attend due to circumstances connected to the COVID-19 pandemic, substitute presenters (a different author) may be considered (see Abstract Submission Policies). Substitute presenters must be approved by VSS. Contact VSS immediately if the first author is not able to present.

Presentation Instructions

The process for giving talks at VSS has changed. Please read carefully.

VSS talk presentations will be given by in-person presenters (in the talk room) and remote presenters (via Zoom). To facilitate this, the process for giving talks has changed.

All talk sessions at VSS 2022 will be recorded and made available to VSS and V-VSS attendees. The talk session recordings will be posted after the VSS meeting, but before V-VSS begins on June 1.

Each presenter will present their slides from their own laptop. As in the past, each in-person speaker’s laptop will be connected to a switch box that controls sending the video feed to the projector. Remote speakers will present via Zoom. A ‘Zoom laptop’ will also be connected to the switch box in the talk room so the Zoom session can be displayed on the room’s projector and recorded. Remote presenters will be emailed instructions for logging in to their Zoom session.

New this year is that a video camera will be pointed at the lectern to capture video of you speaking. The video of you speaking will be inset into the upper right corner of the video from your laptop. This “picture-in-picture” video is what will be recorded and made available on the VSS website after VSS. It’s important that speakers remain at the lectern while presenting so they remain within the frame of the inset recording.

Important: You should leave some open space in the upper right corner of your slides so the video inset (picture-in-picture) does not overlap your slide content.

Also new this year, we will have a large (70 inch) comfort monitor on the floor in front of you as you present. This monitor will display the same content as is being displayed on the screen in the room. The purpose of this monitor is two-fold. First, this makes it easier for speakers to present while facing the audience (not looking at the projection screen), which will result in a better picture-in-picture recording. Second, for many presenters, moving your laptop to the lectern may not be necessary.

If you require ‘Presenter View’ on your laptop screen while you present, then you will need to move your laptop to the lectern. If not, you can leave your laptop on the table and control the advancing of your slides using an ‘air mouse’ connected to your laptop via a USB dongle. If you don’t have an air mouse, we can provide one.

Because we are recording the display from your laptop merged with the inset of you speaking, we want to discourage the use of using a physical laser pointer to point to locations on the projection screen as this will not be visible in the recording. Instead, you should use your on-screen mouse pointer. You may also wish to use words or slide animations to clarify where the viewer should focus their attention on your slides.

Prior to Your Talk

You must arrive at the talk room no less than 30 minutes before the start of your session to check in, receive final instructions, and test your presentation on the projector.

Presentations are made from your Mac or PC laptop. Laptops are connected to the projector through a switch box via a numbered VGA cable, where the number on the cable corresponds to the presentation order.

The Setup Process

  1. The technician will connect your laptop to a VGA switch box in the presentation order. If your laptop does not have a VGA port, you will need an adapter. If you did not bring an adapter, check with the technician in the room. A limited number of adapters are available.
  2. If you are playing audio, plug the audio cable into your headphone jack and test it.
  3. Test the microphone at the lectern. Ensure that you can adjust the height correctly. A Lavaliere (wireless lapel microphone) is also available. See Tips for Using the Lavaliere below.
  4. The technician will control the switch box that sends your laptop’s video to the projector.
  5. Perform a quick test of your slides. Verify the following:
  • Slides project onto the screen correctly, fill the screen, and do not extend off the screen.
  • Slides are legible and not missing any text or graphics.
  • If color is important, verify how colors are projected.
  • Test embedded videos to verify that they play correctly.
  • Test audio. The technician in the room can make volume adjustments.
  • Test the remote control used for forwarding your slides.

Tips for Using the Lavaliere

If you cannot adjust the lectern microphone to your height, you may want to use the wireless lapel microphone. Ask the technician in the room to help you with the Lavaliere. For best sound pickup, mount the Lavaliere as high as possible on your shirt/blouse, positioned to face your mouth. Turn the Lavaliere off when connecting/disconnecting as handling it while on makes a lot of noise.

Giving Your Talk

  1. Speakers typically sit in the front row while waiting for their turn to present. When the previous talk has ended, the technician will put your laptop screen live, displaying the title slide (first slide) of your presentation. The moderator will step to the lectern and announce your talk.
  2. Wait until the moderator has introduced you and started the talk timer, then step to the lectern to begin your presentation. It’s important that you remain at the lectern during your presentation so that you will be within the frame of the video camera.
  3. Use the ‘air mouse’ to advance your slides. The ‘air mouse’ can also be used to point at items on your slide.
  4. When your talk has ended, leave the lectern so the moderator can introduce the next speaker.

Talk Timing

Talk timing is the same as in previous years. Each talk is twelve minutes followed by a three-minute discussion period. A timer is provided to help you keep time. There is no transition time allotted between talks, so it’s important that your talk start and end on time.

VSS has talk timers to help keep talks on schedule. The moderator is responsible for setting/starting/stopping the timers. The timer at the speaker podium has an LCD time display and colored lights that are programmed as follows

  1. Talk Time – From 0 to 10 minutes: The GREEN light is on during your talk time.
  2. Wrap Up – At 10 minutes: The YELLOW light displays and two-short beeps indicate that 2 minutes of presentation time remains.
  3. Discussion – At 12 minutes: The RED light displays and two short beeps indicate that presentation time has ended and the 3-minute discussion period has started.
  4. Talk Ended – At 15 minutes: The FLASHING RED light and two long-beeps indicate that your talk time has ended. You must stop immediately to allow the next speaker to start on time.

To facilitate the next speaker starting on time, we suggest that the next speaker go to the stage and prepare to set up during the previous speaker’s 3-minute discussion period.

Slides Format

VSS 2022 is using widescreen projection (16:9 aspect ratio) in the main talk rooms. To take full advantage of the new larger screens, you should prepare your talk presentation using widescreen slides. The projection screens are 14 feet wide by 8 feet high; the screens used prior to 2022 were 12 feet wide by 9 feet high.

You can still use standard (4:3 aspect ratio) slides. Your slides will fill the height of the screen, but there will be blank space on each side of your slides. We will not be able to make adjustments between speakers to accommodate differing slide aspect ratios; the projection screen will be set only for widescreen slides.

Only the screens in Talk Room 1 and Talk Room 2 will be widescreen. If you are giving a presentation in another room where a pop-up screens is used,  the aspect ratio is 4:3. For the best quality display, set your video resolution to widescreen 1080p resolution (1920×1080). This is the native resolution of the video projector. Other resolutions will work, but the projector will need to adjust the resolution for projection. This can sometimes result in a lower quality image.

Meeting Room Equipment

Each of the main talk rooms is equipped with:

  • Data/video projector with eight-port video switch box.
  • Projection screen (widescreen, 16:9 aspect ratio).
  • Audio connection to the room speaker system.
  • Lectern and head table on a 12” riser platform.
  • Wireless Lavaliere (lapel microphone), lectern microphone, and audience microphones.
  • Talk timers (see Talk Timing above).

Recommendations

As a precaution, always bring two copies of your presentation with you to the meeting. Bring a copy of your presentation with you to the talk room on a USB flash drive. Should you encounter a problem using your own computer, this facilitates presenting on another computer. A spare PC laptop is available in each talk room and connected to the projector.

We recommend that no critical information be near the edge of your slide. Alignment of the video projector and screen can vary, which can cause the edge of the projected image to be cut off.

Your laptop must have a way to connect to a standard 15-pin VGA cable. If your laptop  requires a VGA adapter, be sure to bring it and know how to use it; otherwise, connection to the projector may not be possible. VSS has a limited number of VGA adapters, and we cannot guarantee that we will have the one you need.

Insure that you know how to activate the external video port of the laptop. Instructions should be in your operator’s manual. Generally on PCs, a Function Key (or Shift plus a Function Key) activates the external port.

If you use a Macintosh laptop, be sure you know how to keep the external port active. Macintosh computers automatically detect the presence of a video projector when the computer boots and the external port is activated. Unfortunately, if the projector is disconnected while the computer is awake, the port is deactivated and a time-consuming reboot is necessary. To avoid this problem, test your presentation before your session and, before disconnecting the projector from the computer, put the computer into Sleep mode. If you do not wake the computer before the projector is reattached, the external port will stay active.

Technical Assistance

A technician is in each talk room at all times during the talk sessions (and 30 minutes before). If you have a problem of any kind, let the technician and the session moderator know.

To reach the VSS Technical Manager, please call Jeff Wilson at 415-302-4107, or send someone to the Registration Desk. The Registration Desk can also be reached by calling 727.367.6461 extension 7814, or dialing 7814 from a house phone.

2021 New Tools for Conducting Eye Tracking Research

Saturday, May 22, 2021, 12:00 – 12:30 PM EDT
Monday, May 24, 2021, 9:00 – 9:30 AM EDT

Organizer: Chase Anderson
Speaker: Chase Anderson, Eyeware

Until recently, eye tracking research has been limited due to intrusive headgear or expensive sensors. This has restricted the ability of vision researchers to conduct studies at scale and within their budgets.

During this event, we’ll discuss how Eyeware has overcome these challenges with GazeSense. This software uses consumer-grade 3D cameras to offer robust eye tracking data which can be exposed live via an API or in CSV format for later analysis. By using depth & RGB information, Gazesense can maintain reliable tracking better than traditional 2D trackers over extended periods of time.

We will also be introducing Beam, which enables an iPhone to be used as an eye tracking device. Beam takes advantage of the True Depth, user-facing cameras on any iPhone with Face ID. This new development allows vision researchers to run eye tracking experiments remotely, at scale, and provides access to the data.

To learn more about our mission, visit Eyeware.tech or contact us at .

We hope to see you at the satellite event!

2021 An introduction to TELLab – The Experiential Learning LABoratory, a web-based platform for educators

Saturday, May 22, 2021, 8:00 – 9:00 AM EDT

Organizers: Jeff Mulligan, Independent contractor to UC Berkeley; Jeremy Wilmer, Wellesley College
Speakers: Ken Nakayama, Jeremy Wilmer, Justin Junge, Jeff Mulligan, Sarah Kerns

This satellite event will provide a tutorial overview of The Experiential Learning Lab (TELLab), a web-based system that allows students to create and run their own psychology experiments, either by copying and modifying one of the many existing experiments, or creating a new one entirely from scratch.  The TELLab project was begun a number of years ago by Ken Nakayama and others at Harvard University, and continues today under Ken’s leadership from his new position as adjunct professor at UC Berkeley.  To date, TELLab has been used by around 20 instructors and 5000 students.

After a short introduction, TELLab gurus will demonstrate the process of creating and running an experiment, exporting the data and analyzing the results.  Complete details can be found on TELLab’s satellite information website:  http://vss.tellab.org.  Potential attendees are encouraged to visit the site at http://lab.tellab.org beforehand to create their own account and explore the system on their own.

Hope to see you there.  Happy experimenting!

2021 Teaching Vision

Monday, May 24, 2021, 4:15 – 6:15 PM EDT
Wednesday, May 26, 2021, 8:30 – 10:30 AM EDT

Organizer: Dirk Bernhardt-Walther, University of Toronto
Speakers: Jessica Witt, Colorado State University; Benjamin Balas, North Dakota State University; Michelle Greene, Bates College; Michael Cohen, Amherst College; Dirk Bernhardt-Walther, University of Toronto

The Covid-19 pandemic has catapulted instructors at universities and colleges into a new reality of online teaching. They had to rapidly adapt and innovate to adjust their proven classroom-based courses to the new reality of physically distant learning, with challenges to material delivery, student engagement, and student assessment. In this Satellite Event we will provide a forum for instructors teaching vision-related courses to exchange ideas, best practices, and materials. We will offer advice by experienced instructors on practical demonstrations that can be performed by students at home, student engagement in an online setting, open pedagogies in the online/hybrid realm, as well as incorporating online laboratory work in teaching vision-related courses. We will discuss ideas for bridging the gap between demonstrations and structured observations and the use of quantitative models for problem-solving in vision science courses. We invite the VSS community to participate in an open panel discussion to share their own experiences with teaching during the pandemic.

Jessica Witt

Colorado State University

Teaching a Sensation & Perception Lab On-Line

Benjamin Balas

North Dakota State University

Vision science on paper: Analog demos to support problem-solving in Sensation & Perception

Michelle Greene

Bates College

Disposing with the disposable assignment: the power of open pedagogies for transformational learning

Michael Cohen

Amherst College

Strategies for assessing student learning

Dirk Bernhardt-Walther

University of Toronto

Forging an active student community in a large, asynchronous course

2021 Measuring and Maximizing Eye Tracking Data Quality with EyeLinks

Saturday, May 22, 2021, 9:15 – 10:15 AM EDT

Organizer: Dr. Sam Hutton, SR Research Ltd
Speaker: Dr. Sam Hutton, SR Research Ltd

Understanding the key determinants of eye tracking data quality is critical for researchers who want to maximize their ability to detect significant effects in gaze metrics and generate and report high quality, replicable data. However, the topic is something of a terminological minefield, with concepts such as “noise” and “resolution” being used to mean different things by different researchers and manufacturers. In this Satellite Event, SR Research staff will discuss the key determinants of eye tracking data quality, and provide clear instructions for how critical data quality metrics such as accuracy and precision can be derived from EyeLink data. The workshop will also describe a range of tips and tricks that attendees can use to ensure they maximize data quality in their own EyeLink systems – from optimizing camera and participant set-up, to choosing the most appropriate calibration model. The overall aim of the event is to provide EyeLink users with the tools they need to measure and report eye tracking data quality, and to help them ensure that they are using their equipment optimally.

The following SR Research Webinar contains some useful background information: How EyeLinks Work.

For a list of other webinars and many other useful learning resources, please visit the SR Research Support Forum or the Learning Resources page on our website.

2021 Mentoring Envisioned

Friday, May 21, 2021, 2:00 – 3:30 PM EDT

Organizers: Charisse Pickron, University of Minnesota; Alejandro Lleras, University of Illinois at Urbana-Champaign

The Mentoring Envisioned project is being developed by the members of FoVea, Visibility, and SPARK, to facilitate networking and mentoring opportunities for all members of the VSS community. The first half of the event will feature a panel discussion on mentoring (sponsored by FoVea) and the second half will include small group discussions of our newly launched Mentoring Envisioned SLACK channel, which will be open to all VSS members who are interested in building community and further developing connections both through affinity groups and through scientific interests.  We hope the SLACK channel and mentoring event will foster new connections that will help participants, especially those new to VSS, navigate the meeting, network, and will provide strong social support for members of underrepresented groups in the society.

2021 Performing Eye Tracking Studies in VR

Tuesday, May 25, 2021, 9:15 – 10:15 AM EDT
Tuesday, May 25, 2021, 5:15 – 6:15 PM EDT

Organizers: Belle Lin, WorldViz VR; Matthias Pusch, WorldViz VR
Speakers: Sado Rabaudi, Dan Tinkham, Matthias Pusch, Andrew Beall

WorldViz VR will teach participants how to set up and perform eye tracking studies in VR using Python and a GUI based configurator. We will explain drag and drop methods for adding 360 videos and 3D models, and demonstrate analytics methods with associated templates. At the end of this session participants will know how to insert their own 3D geometry or 360 video in VR scenes, generate 3D visualizations of the scene and gaze path, extract gaze intersects, view an interactive session replay, save out raw data, and modify the template using their own target objects and parameters. 

The presentation and teaching will be provided as a remote meeting with screen-sharing. A live camera view will allow participants to observe the eye tracker setup and operation for several leading eye tracked VR headsets.

2021 Visibility: A Gathering of LGBTQ+ Vision Scientists and Friends

Monday, May 24, 2021, 11:00 AM – 12:00 PM EDT

Organizers: Alex White, Barnard College; Michael Grubb, Trinity College

LGBTQ students are disproportionately likely to drop out of science early. Potential causes include the lack of visible role models and the absence of a strong community. This virtual gathering is one small step towards filling that gap. We will form a network of support and discuss continuing challenges for queer scientists and for gay rights generally (e.g., LGBT people are not protected against employment discrimination in the majority of the United States, an issue currently before the US Congress). This year we will have a special guest speaker who is very active in promoting the interests of LGBTQ+ scientists nationally. All are welcome.

2021 Reunion: Visual Neuroscience From Spikes to Awareness

Monday, May 24, 2021, 8:45 – 10:45 AM EDT
Tuesday, May 25, 2021, 2:30 – 4:30 PM EDT

Organizer: Arash Akbarinia, Vivian Paulun, Guido Maiello, Kate Storrs, University of Giessen

Since 2004, the European Summer School, Visual Neuroscience From Spikes to Awareness, has taught many neuroscientists with a broad background. This event aims to reunite all the former alumni and trainees by presenting a number of exciting projects triggered at the Rauischholzhausen Castle. We also encourage the participation of prospective attendees who would like to learn about this Summer School, the various opportunities it offers, and the synergistic community it fosters. Alumni from all generations are invited to present their multidisciplinary, more-or-less scientific final projects. We hope there will be at least one contribution from every year of the summer school. This could be the final fun project or anything else you come up with, such as your favorite pictures from the summer school or a ‘How It Started … How It’s Going’ of the attendees, be creative! The bottom line is to meet and catch up, so please do join us.

If you’ve got any questions, send an email to .

Vision Sciences Society