Annual Meeting General
The 2020 Annual Meeting will be held at the TradeWinds Island Resorts in St. Pete Beach, Florida, May 15 – 20, 2020.
No, but members receive a discounted rate.
No, you must wear a badge to get into all meeting events. You may go to the Registration Desk for a replacement badge.
If you require a letter of invitation, please follow the instructions on the International Travelers page of the VSS website.
The meeting registration includes an Opening Night Reception on Friday evening, which features a full buffet dinner, as well as a 20th Anniversary Beach Party on Sunday evening. There will also be continental breakfasts, mid-morning coffee breaks, and afternoon coffee breaks with a light snack (popcorn, granola bar, etc.) for attendees.
If an attendee wishes to bring a guest to the social events and meals, a VSS Friends and Family Pass can be purchased at the VSS Registration Desk. Passes are $60.00 for adult guests and $20.00 for children under the age of 12. Passes are required for all social events and meals.
Yes, VSS provides free wired and wireless internet access in the VSS Social Lounge. A limited number of laptop computers will also be available for those who did not bring their own computers. Free wireless internet access is provided in the meeting space, lobby and restaurant areas of the hotel.
The TradeWinds is a family-friendly hotel, and we hope that you will want to bring your family with you. The VSS guest policy is as follows:
Scientific Program: Guests are allowed complimentary entry into one VSS session (for the purposes of seeing the poster or talk of the person they are a guest of). For a guest pass to a scientific session, please inquire at the VSS Registration Desk onsite.
Social & Food Events: A VSS Friends and Family Pass can be purchased at the VSS Registration Desk. This pass will allow your family and friends to attend the Opening Night Reception, 20th Anniversary Beach Party, all coffee & snack breaks, and the daily continental breakfast. Passes are $60.00 for adult guests and $20.00 for children under the age of 12. Passes are required for entrance to all social events and meals.
Note: The VSS Family & Friends Social Pass does not cover entrance to the scientific sessions. For a guest pass to a scientific session, please inquire at the VSS Registration Desk onsite.
VSS offers childcare for a fee. For more information on “Camp VSS,” go to Childcare. For 2020, VSS is enhancing the Camp VSS program by implementing changes, such as moving the older children to a new onsite location and building in some special outside activities.
In addition to Camp VSS, the TradeWinds also offers a Kids Program that is available to all guests. See the hotel front desk to learn more. You can also find more information in Attendee Resources.
The deadline for submitting your abstract is December 3, 2019, latest time zone on earth.
Yes, you must be a current member in good standing. Please see Membership. You may become a member at the same time that you submit your abstract. If you try to submit and you are not a member, you will be directed to the membership application.
No, only the first author must be a current member in good standing. Please see Membership.
Each individual may submit one abstract and may be the first author on only one abstract.
There is no longer a separate charge for submitting an abstract; the abstract submission is now rolled into the membership fee. This portion of the membership fee ($40) covers the administrative costs involved in receiving and reviewing the abstracts and the online abstract submission system. It also helps to cover the publishing of the abstracts in the Journal of Vision. Membership fees are not refundable.
Online registration opens on December 10, 2019 and is available through April 17, 2020. Early (discounted) registration runs through February 20, 2020. If you do not register online, registration is available onsite beginning Friday, May 15, 2020.
No. VSS does not offer a one-day registration rate.
If you cannot attend VSS, you will need to withdraw your abstract. Under certain conditions, you may make special arrangements to have another author present your poster. If approved, the first author must still pay the registration fee in order for the poster to be presented. Substitute authors for talks are not allowed. Please send all special requests to .
Yes. In the event that you are traveling from a country with a government-imposed travel ban related to the coronavirus and are unable to obtain a visa in time for the meeting, VSS will provide you with a full refund. For presenters unable to attend VSS 2020 due to a coronavirus travel ban, we will make every effort to facilitate your remote participation in the meeting. Please contact VSS .
Yes. All participants, including talk and symposium presenters, are required to register for the meeting.
Yes. The symposia are part of the VSS meeting, and therefore meeting registration is required to attend (and participate in) the symposia.
Hotel & Travel
There are several hotels located on the beach within walking distance of the TradeWinds. The two closest properties are the Sirata Beach Resort and The Alden Suites. Other hotels include Howard Johnson’s and the Grand Plaza Hotel. See the Accommodations page for more information.
Yes, complimentary self-parking is available at the TradeWinds.