Poster Sessions

First authors are required to register and present their poster in their assigned poster session. The presenting author must be present during the assigned Author Presents Time (staggered by even and odd numbered posters) but may elect to be there for the entire session.

VSS policy holds that if the first author is unable to attend the meeting, the abstract must be withdrawn. See Abstract Withdrawals for more information.

Posters not presented at VSS will not be published in JOV. You may post your materials on the board assigned to you at any time after the “Set-up Begins” time but before the beginning of the assigned poster session. You must remove your poster promptly, no later than the “Take-down Complete” time. See the program for set-up and take-down times. Any posters left up after the “Take-down Complete” time may be discarded.

Poster Specifications

Poster boards are 8 feet wide by 4 feet tall (243.8 by 121.9 cm), however, the actual usable board space is 90 inches wide by 42 inches tall (228.6 x 106.6 cm). Figures and type should be easily seen from a distance of 6-8 feet. Use clear graphics and large type to accomplish this.

Supplies and Equipment

Pushpins are provided at each poster board to mount your poster to the board. Additional pushpins are available near the poster room entrance. Tape, glue and other adhesives are not to be used on the poster boards.

Poster boards are numbered in the upper right of the board. The last three digits of your abstract number signifies your poster board number.

Contact signup sheets are available from the VSS staff person in the poster room. Pin the contact signup sheet on your board if you would like people to leave their name and email for future contact.

Chairs are positioned between each board for seating. Power is not provided at your poster board.

Optional Poster PDFs

Poster presenters may upload an optional one-page PDF of their poster to the VSS website. The PDF must be less than 20MB in size. Registered attendees are able to view PDFs on the website or download them to view in a viewer of their choice. Optional PDFs will be available on the VSS website through August 31, 2023. See Upload instructions below.

Uploading Optional Poster PDFs

To upload your optional PDF, log in to your MyVSS account and click View My Poster. Look for controls (visible only to you) to upload your PDF.

VSS will not be previewing uploaded content so we advise you to test your PDF after uploading to ensure it display as expected. You can upload revisions at any time. Uploading a new file will overwrite the existing file; this action cannot be undone.

Suggestions for Creating Effective Posters

Prepare a title banner indicating abstract title, author(s) and affiliation(s). Lettering should be at least one inch high.
Minimize narrative.
For figures, use dark colors on white or light backgrounds. Figures should be designed to be viewed from a distance (about three feet).
Use large type and short separated paragraphs.
Do not set entire paragraphs in boldface or capital letters.
Numbered or bulleted lists are a concise but effective way to convey a series of points.
It is not necessary to post a copy of your abstract.

Poster Present Times

Morning Poster Schedule

Setup: 8:00 – 8:30 am
Session: 8:30 am – 12:30 pm
Even Authors Present: 9:30 – 10:30 am
Odd Authors Present: 10:30 – 11:30 am
Take down: 12:30 – 1:00 pm

Afternoon Poster Schedule

Setup: 2:15 – 2:45 pm
Session: 2:45 – 6:45 pm
Even Authors Present: 3:45 – 4:45 pm
Odd Authors Present: 4:45 – 5:45 pm
Take down: 6:45– 7:00 pm

Technical Assistance

If you have a problem of any kind, need assistance hanging your poster, or need supplies, look for the VSS staff person stationed near the entrance of the poster room. If you cannot find VSS staff in the poster room, call the Registration Desk at 727.367.6461 extension 7814, or dial 7814 from a house phone.

Undergraduate Just-In-Time Poster Submissions

VSS 2023 is pleased to announce that the “Just-In-Time” poster sessions for undergraduate students working on independent research projects are now open for submissions. Posters will be presented in person at the annual meeting in two sessions on Saturday, May 20, 2:45 – 6:45 pm or Monday, May 22, 8:30 am – 12:30 pm.

VSS welcomes and encourages submissions from a diverse group of eligible students across the globe. To help accomplish this goal we are asking that you share this information with any programs within your institutions that sponsor or promote research for undergraduate students.

Eligibility

The submissions to these sessions are limited to students who:

Are currently enrolled in a 3-year or 4-year program leading to the bachelor’s degree. Or,
Have earned a bachelor’s degree in a 3-year program and are currently in their first year of study in a program leading to a master’s degree. (Students studying in European universities may fall into this category).Those who already have an abstract accepted for VSS 2023 are not eligible.

Space is limited. The window for submissions will open on March 1 and submissions will be accepted through March 31. Presenters will be informed of acceptance by April 11

You must be a current student member (for 2023) to submit an abstract.

Abstract Format

Abstracts are limited to 300 words. This does not include title, authors, and affiliations. Additional space is provided for funding acknowledgments and for declaration of commercial interests and conflicts.

Your abstract should consist of an introduction, methods and results sections, and a conclusion. It is not required that the sections be explicitly labeled as such. It is, however, important that each abstract contains sufficiently detailed descriptions of the methods and the results. Please do not submit an abstract of work that you are planning to do or work without sufficient results to reach a clear conclusion. Such abstracts will not be accepted.

Per the VSS Disclosure of Conflict of Interest Policy, authors must reveal any commercial interests or other potential conflicts of interest that they have related to the work described. Any conflicts of interest must be declared on your poster or talk slides.

Please complete your submission carefully. All abstracts must be in final form. Abstracts are not proofread or corrected in any way prior to publication. Typos and other errors cannot be corrected after the deadline. You may edit your abstract as much as you like until the submission deadline.

Given the just-in-time deadline, some aspects will differ from regular VSS submissions. Submissions will be reviewed by members of the VSS Board of Directors and designates. Accepted abstracts will appear in the VSS 2023 program, but unlike submissions accepted following the December review, “Just-In-Time” abstracts will not appear in the Journal of Vision.

Presenting at VSS

Just-in-time posters for undergraduates will be presented in-person at VSS during one of two poster sessions scheduled for Saturday, May 20 or Monday, May 22. Submissions will open on March 1 and will be accepted until March 31. Presenters will be informed of acceptance by April 11.

For additional information about submission requirements, go to Undergraduate Submission Policies. If you have any questions, please contact our office at .

Submission Schedule

Submissions Open: March 1, 2023
Submissions Close: March 31, 2023
Notification of Accepted Abstracts: April 11, 2023

How to Submit an Abstract

To submit an abstract, Log in to your MyVSS Account or Create a New MyVSS Account, pay your VSS 2023 undergraduate student membership, and then click the Submit an Abstract button.