Friends and Family Pass

The Friends & Family Pass allows your family to enjoy our many fun VSS social events. For $120.00, your travel companion can attend the Opening Night Reception and the Demo Night Beach BBQ, as well as enjoy all Coffee/Snack Breaks and the Daily Continental Breakfast! Passes are only $120.00 for each adult guest (maximum 2 adult guests per VSS attendee) and $40.00 for children ages 6 through 12. Children under the age of 6 are free. All fees are in US Dollars. To purchase a Friends & Family Pass, please visit the VSS Registration Desk onsite. Friends and Family Passes are non-refundable.

Passes are required for entrance to all social events and meals, including the Friday evening Welcome Reception.

Note: The Friends & Family Pass does not cover entrance to the scientific sessions. For a guest pass to a scientific session, please inquire at the VSS Registration Desk.

Transportation

Airport Information

Tampa International Airport (TPA) is about 30 miles from the TradeWinds Island Resorts. See Ground Transportation from Tampa International Airport.

St. Pete/Clearwater International Airport (PIE) is 20 miles from the TradeWinds Island Resorts, however there are very few flights servicing this airport. See Ground Transportation from St. Pete Clearwater International Airport.

Orlando International Airport (MCO) is approximately 120 miles from the TradeWinds Island Resort. See Ground Transportation from Orlando International Airport.

Airport Ground Transportation

TradeWinds Resort Shuttle

All reservations this year will be made by calling 727-343-3303 between the hours of 9:00 AM – 5:00 PM.

Please have the following information available for each traveler.

  • Traveler(s) Full Name
  • Airline
  • Flight #
  • Time of arrival/departure
  • Cell #
  • # of persons
  • Any special needs. (oversize luggage, car seats, golf clubs, etc.)
  • Credit card (All fees will be paid directly to Resort Transportation)

Transportation from either Tampa International Airport (TPA) or St. Pete/Clearwater Airport (PIE) directly to the TradeWinds Island Grand or TradeWinds RumFish Beach Resort is available to Vision Sciences Society 2024 meeting participants. VSS group discounts are as follows:

  • 1-5 persons = $85.00
  • 6-11 persons= $150.00

Shuttle Hours
Arrivals: 6:00 am – 9:00 pm
Departures: 4:00 am – 8:00 pm

It is recommended that reservations be made at least 2 weeks prior to the date of travel. For more information or to make a reservation, please contact Shirley DiGregorio at 727-343-3303, Monday – Friday between the hours of 10:00 am and 6:00 pm EST. International travelers may email Shirley DiGregorio at . Identify yourself as a Vision Sciences Society 2024 attendee.

Additional Options

The Airport websites provide additional ground transportation options, including shared vans, taxis, uber, lyft, and public transportation.
Tampa International Airport
St. Pete/Clearwater International Airport (PIE)
Orlando International Airport (MCO)

Public Transportation

See St. Pete Beach Information for local bus and trolley fares and schedules.

Driving Directions

TradeWinds Island Resorts
5500 Gulf Boulevard, St. Pete Beach, Florida 33706
(727) 367-6461

From the North
From I-75, take I-275 to Tampa and remain on it through Tampa and across Tampa Bay. Continue south on I-275 approximately 15 miles through St. Petersburg. Proceed from * below.

From the East
Take I-4 west into Tampa. Stay in the left hand lane and follow the signs for I-275 South “To St. Petersburg” past downtown Tampa and across Tampa Bay. Continue south on I-275 approximately 15 miles through St. Petersburg. Proceed from * below.

From the South
From I-75 take the I-275 exit “To St. Petersburg” (not Tampa), and over the Sunshine Skyway Bridge (toll). Proceed from * below.

From Tampa International Airport
Follow the signs to I-275 South “To St. Petersburg” and across Tampa Bay. Continue south on I-275 approximately 15 miles through St. Petersburg. Proceed from * below.

From St. Petersburg/Clearwater Airport
Turn left out of airport onto Roosevelt and follow signs to I-275 South through St. Petersburg, approximately 13 miles. Proceed from * below.

* Exit I-275 at the St. Pete Beach/Pinellas Bayway Exit (exit 17). Proceed west across Pinellas Bayway (toll) which takes you directly to St. Pete Beach and ends at Gulf Blvd. Turn right and the TradeWinds Island Resorts is on the left side of the street, about 1.5 miles north.


View Larger Map

Hotel FAQ

Does the TradeWinds require a deposit to book a reservation?
Yes, a one-night room and tax guarantee is required to secure your room.

Is the hotel deposit refundable if I have to cancel my room reservation?
Yes, your hotel deposit is fully refundable until 5 days prior to arrival.

Is there a waiting list if the hotel is sold out?
VSS does maintain a waiting list and if rooms become available, people on the waiting list will be contacted in order they were added to the waiting list. Contact VSS to be placed on the waiting list.

Is there a resort fee at the TradeWinds?
The TradeWinds typically charges a $55 resort fee per night, but this fee is waived for VSS attendees booking through the VSS web link. To see what is included, see TradeWinds’ Resort Amenity Fee.

What if I find a better rate for the TradeWinds on a 3rd party site?
VSS has done its due diligence to negotiate the lowest possible group rate at the TradeWinds. If you find a lower price during them meeting dates, please contact VSS. Keep in mind, if you book a room through a wholesaler like hotels.com, the TradeWinds will NOT waive your resort fee.

What are the contractual obligations with the TradeWinds?
VSS is contractually bound to fill a certain number of guest rooms (this is called a room block) during the annual meeting. By guaranteeing these rooms, VSS receives complimentary meeting space and reduced food and beverage pricing. This ultimately helps keep registration rates down.

What happens if VSS does not meet the contractual obligations?
VSS will be charged an attrition fee if we do not meet 85% of our room block and if unused rooms remain unsold prior to the meeting.
Groups like ours often book three or more years in advance to secure enough hotel rooms for meeting attendees. Attrition fees are compensation to the hotel for the rooms that might have been sold had they not been held in our room block inventory. Attrition fees are a standard practice in the United States.

Accommodations

VSS 2024 Hotel Reservations

The 24th annual meeting of the Vision Sciences Society will be held at the Tradewinds Island Resorts in St. Pete Beach, Florida. VSS has negotiated special room rates for the TradeWinds Island Grand and the RumFish Beach Resort hotels for the 2024 meeting.

All rates are for single or double occupancy. Additional people will be charged $15 each per night. Discount rates are available May 13 – 23, 2024.

TradeWinds Island Grand

The TradeWinds Island Grand is the meeting hotel for the VSS Meeting. Booking a room here means you are only steps away from the meeting rooms, poster sessions, and social events. There are several room types available at the TradeWinds Island Grand. See below for a description of each room type available for VSS attendees.

Room Types

Standard Room: $190
Two double beds (King available upon request). (300 sq ft)

Resort View Room with Balcony: $220
View of Pirate Island and surrounding landscape. Two queen beds (King available upon request). (300 sq ft)

Gulf Front Room with Balcony: $240
Stunning view of the beach and Gulf of Mexico. Two queen beds (King available upon request). (300 sq ft)

Courtyard Studio Suite: $290
Two double beds in a separate room and a double-size sofa bed in the living area; can accommodate up to 6 people. (384 sq ft)

Resort View Villa with Balcony: $330
View of Pirate Island and surrounding landscape. Two queen beds in a separate room and a double-size sofa bed in the living area; can accommodate up to 6 people. (536 sq ft)

Resort View Villa Two Bedroom Suite with Balcony: $390
View of Pirate Island and surrounding landscape. Two bedrooms and two bathrooms, plus a living area with a double-size sofa bed; can accommodate up to 10 people. (820 sq ft)

RumFish Beach Resort

The RumFish Beach Resort is the sister hotel to the Island Grand. Located 100 yards from the Island Grand, the RumFish is just a short seven-minute walk to the meeting hotel by street or by beach.

Standard Room: $190
Each room comes with two double beds and offers a complete wet bar area with mini-fridge, microwave oven, coffee maker, toaster, and dishware, as well as a hairdryer.

Amenities at Island Grand and RumFish

All rooms include a complete wet bar area with mini-fridge, microwave oven, coffee maker, toaster, and dishware, as well as hairdryer and iron/board.

The $55.00 resort fee (waived on all VSS block rooms) provides access to overnight parking, wireless internet in guest rooms and common areas, the fitness center, an in-room safe, and the business center. Also included in the resort fee is daily use of a hooded beach cabana, two tennis courts, five swimming pools, the 3-story tall High Tide Waterslide, paddle boats along the waterway, mini-golf, and more.

Government Room Rate

Government-rate rooms are available to VSS attendees. The number of government-rate rooms is limited, and they will be filled on a first-come, first-served basis.

To reserve a government-rate room, send an email to and include the following information: first name, last name, # in party, arrival date, departure date.

Note: To obtain the government rate, you must present your government ID upon check-in.

Reserve a Room

To receive the VSS rate and a waived resort fee, click the button below. You must enter a group code and password:

Group code: 24159
Password: 62125053

You may also make reservations by phone at 800-360-4016 or 727-367-6461. Ask for Group Reservations and reference “VSS Annual Meeting 2024”.

The deadline to reserve a hotel room at the VSS rate is April 16, 2024 or until the VSS room block is sold out.

Symposium Submission Guidelines

VSS is seeking proposals for symposia to be presented at the VSS 2024 Annual Meeting, which begins Friday, May 17, 2024. VSS 2024 will be a fully in-person meeting with no virtual components. Four to six symposia will be scheduled, each in a two-hour time slot.

Symposia can be organized along the lines of content or methodology, but in every case talks within a symposium should focus on broader conceptual themes than a typical VSS presentation.

Proposals are evaluated by the VSS Board of Directors based on the following criteria:

  • Scientific merit
  • Theoretical and/or methodological innovation
  • Timeliness
  • Breadth and appeal to a substantial number of VSS attendees
  • Lack of overlap with the regular program and recent symposia
  • Diversity of the speakers

Symposium Format

The recommended format is four to six talks. Talk time and Q&A time can be scheduled within the 2-hour session according to the organizers’ discretion (e.g., after individual talks, concentrated at the end of a session, or a mixture of the two approaches). Other formats will be considered, but proposals for other formats should include a clear rationale. Symposia often benefit from a diversity of perspectives and institutional affiliations. Proposals from young investigators are encouraged.

Symposium Information

The symposium is submitted using a multi-page form that includes information describing the symposium and the talks in the symposium. A symposium may have a maximum of three organizers. A minimum of four talks is required; up to six talks are allowed. Talks must be entered in the order they will be presented. It is best to collect information about the individual talks from their authors before you start the submission process.

As the symposium organizer, you must have prior approval from your talk presenters they consent to participate in this symposium (and no other symposium), and to register and attend VSS 2024 in person to present their talk. The organizer must also agree to the Symposium Policies and disclose any Conflicts of Interest.

Required symposium information:

  • Symposium title.
  • Brief description of the symposium (maximum 100 words). Appears on the symposium overview page.
  • Full description of the symposium (maximum 500 words). Appears on the symposium detail page.
  • Estimated attendance.
  • Name, affiliation, and contact information for the organizers (maximum 3 organizers).
  • Acknowledgements (optional).

Required information for each talk:

  • Talk title.
  • Talk abstract (maximum 250 words).
  • Author names and affiliations.
  • Email and country of citizenship of the talk presenter (first author).
  • The presenter must agree to an Ethics statement and disclose any Conflicts of Interest.

Organizer and Speaker Requirements

The symposium organizers (maximum of three) must be current VSS members (for 2024), but invited speakers are not required to be VSS members. All speakers are required to register for the meeting. Submitting a symposium proposal or speaking in a symposium does not prevent organizers or speakers from submitting an abstract for a talk or poster presentation at VSS. An individual may participate as organizer or speaker in only one symposium. The symposium organizer(s) may be a speaker in the symposium.

Organizers must ensure that all speakers are committed to participating in the symposium before submitting a proposal, and organizers must also ensure that speakers have not agreed to participate in more than one symposium. If a symposium talk has more than one author, it must be presented by the first author. For each speaker, please provide up to three references to published articles relevant to the proposed talk.

Per the VSS Disclosure of Conflicts of Interest Policy, speakers must reveal any commercial interests or other potential conflicts of interest that they have related to the work described. Any conflicts of interest must be declared on your title slide.

While preparing submissions, organizers are encouraged to use a checklist to ensure that their proposals meet the requirements.

Symposium Review

Proposals are evaluated by the VSS Board of Directors. In addition to considering the VSS 2024 focus outlined above, our criteria include scientific merit, timeliness, theoretical innovation and breadth, methodological innovation, lack of overlap with the regular program and recent symposia, and diversity of the speakers.

Submission Schedule

Submissions Open: October 12, 2023
Submissions Close: November 09, 2023
Notification of Accepted Symposia: November 20, 2023

Submitting a Symposium

To submit a symposium, Log in to your MyVSS Account or Create a New MyVSS Account, pay for your 2024 membership, and then click the Submit a Symposium button.

For questions about Symposium Submissions, please contact us at .

Disclosure of Conflicts of Interest

It is the responsibility of the First, Corresponding, or Presenting Author to list on the abstract any relevant commercial relationships or other conflicts of interest.

For each abstract and presentation, the First/Corresponding Author must also disclose the name of the organization with which a commercial relationship exists for the First Author and each Co-author.

Each Platform Presenter is to orally state and display on a slide at the beginning of the presentation all relevant commercial relationships or other conflicts of interest, as well as the name of the organization(s) with which a commercial relationship(s) exists for the First Author and each Co-author.

At a poster presentation, the presenter must display the relevant commercial relationships or other conflicts of interest, as well as the name of the organization(s) with which a commercial relationship(s) exists for the First Author and each Co-author.

Conformity with this Policy is a requirement.

Abstract Review

The Abstract Review Committee evaluates all submitted abstracts. Abstracts submitted for talk sessions and/or travel grants are assessed by two reviewers; all other abstracts are assessed by one reviewer. Reviewers are chosen whose area of expertise matches the topic of your abstract.

Abstract Rating

Abstracts submitted for talk sessions and/or travel grants are reviewed on a five-point scale. Each reviewer’s ratings get normalized before averaging them across reviewers. The reviewers have the option to recommend rejection of an abstract.

Abstracts submitted for poster sessions are reviewed by a single reviewer, who either approves the abstract for presentation or makes a recommendation to reject the abstract.

Abstract rating is completed prior to the VSS Board Meeting in late January, during which the abstracts are scheduled into talk and poster sessions.

Rejection Criteria

Criteria for the rejection of abstracts are insufficient results to reach a clear conclusion, fatally flawed or no methods, incomprehensibility, or repetition of well-known literature. Abstracts that are recommended for rejection by at least one reviewer will be additionally evaluated by the Board of Directors. Abstracts will only be rejected if a two-thirds majority of directors at the board meeting vote for rejection.

Based on our experience, there are always some abstracts that fulfill these criteria, and these will indeed be rejected.

Scheduling Abstracts

The VSS Board of Directors meets at the end of January to schedule presentations for the meeting. Abstracts are divided up into thematically organized sessions, as well as presentation preference. (See Presentation Preference Definitions below).

Because there are usually more requests for talks than slots available, the reviewers’ ratings will primarily determine which abstracts will be assigned to the talk sessions. Under very rare circumstances will the Board make small adjustments to ensure that the talks in a single session fit well together or to prevent a session from being dominated by a single laboratory.

Presentation Preferences

  • Talk Preferred – If you are not chosen to give a talk, you may be chosen to give a poster.
  • Poster Preferred – You would be willing to give a talk if asked.
  • Poster Only – You are not willing to give a talk.

Notices of Acceptance

After the reviewing process and after the abstracts are scheduled for the meeting, the authors will be informed about the outcome of the reviewing process. All correspondence, including notification of abstract acceptance and details for poster and talk presentations, will be sent to the “corresponding author” (submitting author) via email. The corresponding author shall be responsible for informing all contributing authors of any related correspondence.

Undergraduate Just-In-Time Poster Submissions

VSS 2024 is pleased to announce that the “Just-In-Time” poster sessions for undergraduate students working on independent research projects are now open for submissions. Posters will be presented in person at the annual meeting.

VSS welcomes and encourages submissions from a diverse group of eligible students across the globe. To help accomplish this goal we are asking that you share this information with any programs within your institutions that sponsor or promote research for undergraduate students.

Eligibility

The submissions to these sessions are limited to students who:

  • Are currently enrolled in a 3-year or 4-year program leading to the bachelor’s degree. Or,
  • Have earned a bachelor’s degree in a 3-year program and are currently in their first year of study in a program leading to a master’s degree. (Students studying in European universities may fall into this category).Those who already have an abstract accepted for VSS 2024 are not eligible.

Space is limited. The window for submissions will open on March 1 and submissions will be accepted through March 31. Presenters will be informed of acceptance by April 11.

You must be a current student member (for 2024) to submit an abstract.

VSS welcomes and encourages submissions from a diverse group of eligible students across the globe. To help accomplish this goal we are asking that you share this information with any programs within your institutions that sponsor or promote research for undergraduate students. For details and to submit an abstract, go to Undergraduate Just-In-time Poster Submission Guidelines.

Abstract Format

Abstracts are limited to 300 words. This does not include title, authors, and affiliations. Additional space is provided for funding acknowledgments and for declaration of commercial interests and conflicts.

Your abstract should consist of an introduction, methods and results sections, and a conclusion. It is not required that the sections be explicitly labeled as such. It is, however, important that each abstract contains sufficiently detailed descriptions of the methods and the results. Please do not submit an abstract of work that you are planning to do or work without sufficient results to reach a clear conclusion. Such abstracts will not be accepted.

Per the VSS Disclosure of Conflict of Interest Policy, authors must reveal any commercial interests or other potential conflicts of interest that they have related to the work described. Any conflicts of interest must be declared on your poster or talk slides.

Please complete your submission carefully. All abstracts must be in final form. Abstracts are not proofread or corrected in any way prior to publication. Typos and other errors cannot be corrected after the deadline. You may edit your abstract as much as you like until the submission deadline.

Given the just-in-time deadline, some aspects will differ from regular VSS submissions. Submissions will be reviewed by members of the VSS Board of Directors and designates. Accepted abstracts will appear in the VSS 2024 program, but unlike submissions accepted following the December review, “Just-In-Time” abstracts will not appear in the Journal of Vision.

For additional information about submission requirements, go to Undergraduate Submission Policies. If you have any questions, please contact our office at .

Submission Schedule

Submissions Open: March 1, 2024
Submissions Close: April 1, 2024
Notification of Accepted Abstracts: April 11, 2024

Abstract Submission Guidelines

Abstracts are submitted through your MyVSS account. You must be a member to submit an abstract. Each member may submit one abstract as first author. The first author must be a current member in good standing (for 2024).

Accepted and presented abstracts are published in the meeting program and online in the Journal of Vision.

Abstract Format

Abstracts are limited to 300 words. This does not include title, authors, and affiliations. Additional space is provided for funding acknowledgments and for declaration of commercial interests and conflicts.

Your abstract should consist of an introduction, methods and results sections, and a conclusion. It is not required that the sections be explicitly labeled as such. It is, however, important that each abstract contains sufficiently detailed descriptions of the methods and the results. Please do not submit an abstract of work that you are planning to do or work without sufficient results to reach a clear conclusion. Such abstracts will not be accepted.

Per the VSS Disclosure of Conflict of Interest Policy, authors must reveal any commercial interests or other potential conflicts of interest that they have related to the work described. Any conflicts of interest must be declared on your poster or talk slides.

Please complete your submission carefully. All abstracts must be in final form. Abstracts are not proofread or corrected in any way prior to publication. Typos and other errors cannot be corrected after the deadline. You may edit your abstract as much as you like until the submission deadline.

Presenters

Talk and poster presenters should plan to attend the meeting in person. There will be no virtual components to VSS 2024.

First authors must register for the meeting and present their poster or talk. Presenter substitutions for posters require pre-approval by the VSS Program Committee and will be handled on a case-by-case basis. Substitutions for talks are not allowed. If an author substitution is approved, the first author must still pay the registration fee. Each registered attendee may present only once at the meeting.

Abstract Publication

Titles and authors of all accepted abstracts (talks and posters) are included in the VSS Program. Full abstract text is included in the Abstracts Book. All abstracts presented at the conference are published in the online Journal of Vision.

Submission Schedule

Submissions Open: October 12, 2023
Submissions Close: December 6, 2023 (Extended)
Notification of Accepted Abstracts: February 7, 2024

Submitting an Abstract

To submit an abstract, Log in to your MyVSS Account or Create a New MyVSS Account, pay for your 2024 membership, and then click the Submit an Abstract button.

For questions about Abstract Submissions, please contact us.

Vision Sciences Society