Code of Conduct and Anti-Harrassment Policy

The Vision Sciences Society (VSS) is dedicated to the open exchange of ideas and the freedom of thought and expression. We are committed to running a successful meeting which fosters discussion and camaraderie that celebrates the diversity of the Vision Sciences community. These aims and goals require an environment that recognizes the inherent worth of every person and group, that fosters dignity, understanding, and mutual respect, and that embraces diversity.

To help ensure the smooth running of the meeting and related activities, each presenter, speaker and attendee must adhere to the following code of conduct. The expected behavior extends to all sessions, activities, events and informal gatherings during the conference, whether in person or virtual, and any other activities, in-person or virtual, sponsored or managed by VSS. Participants who do not comply may be barred from attending the remainder of the VSS conference or barred from participating in other VSS activities or meetings, in-person or virtual.

General Behavior

The meeting organizers expect participants to respect each other and behave in a civil fashion. Members should respect common sense rules for public behavior, personal interaction, common courtesy, and respect for all meeting participants. Disruptive behavior is not acceptable, and any actions disturbing to attendees, speakers, and presenters, or to the performance of VSS will not be tolerated.

Anti-Discrimination

VSS prohibits discrimination at its meeting against individuals because of race, color, sex, sexual orientation, gender identity or expression, age, marital status, religion, national origin, ancestry, or different abilities.

Anti-Harassment

Central to Vision Sciences Society (VSS) is the open exchange of ideas, freedom of thought, and freedom of expression. To foster these values and to promote an environment that recognizes the inherent worth of every person and group, VSS is dedicated to providing its members and meeting attendees a harassment-free experience. Harassment is unwelcome or hostile behavior, including speech that intimidates, creates discomfort, or interferes with a person’s participation or opportunity for participation in a conference, event or program.

Harassment in any form, including but not limited to, harassment based on national origin, race, religion, sex, gender, or any other status protected by laws in which the conference or program is being held, will not be tolerated. Harassment includes the use of abusive or degrading language, intimidation, stalking, harassing photography or recording, inappropriate physical contact, and unwelcome sexual attention. Individuals violating these standards may be sanctioned or excluded from further participation at the discretion of the organizers.

Violations of the anti-harassment policy can be reported to any of the members of the VSS Board of Directors or to Shauney Wilson, the VSS Executive Director and Event Director.

Adapted from the Anti-harassment policy of ACM SIGGRAPH.

Health and Safety Protocols

Updated: 1/27/22

The health and safety of our attendees, staff, exhibitors and the local community is our top priority. These are the steps we’re taking to ensure your safety at this year’s in-person meeting:

Vaccination and Testing Requirements

All in-person VSS attendees are required to show either proof of vaccination or negative PCR test results to attend the VSS meeting.

  • Vaccination option – Attendees must be fully vaccinated as defined by the Centers for Disease Control and Prevention (CDC) or the World Health Organization (WHO). Attendees will be expected to upload proof of vaccination (details will be available soon).
  • Testing option – Attendees will be required to provide negative PCR test results. PCR test must have been taken within 3 days prior to arrival at the meeting. Attendees will be expected to upload proof of negative test results (details will be available soon).

Attendees not complying with the above will be denied entrance to the meeting and forfeit their registration. 

Mask Requirements

  • At the time of this writing, VSS will require all attendees and Tradewinds staff to wear masks indoors, except when presenting talks or actively eating or drinking. N95 and KN95 masks are highly recommended. Masks should fit snugly and completely cover your mouth and nose.
  • A limited supply of surgical masks will be available at the VSS registration desk.

Onsite Safety and Cleaning

  • The Tradewinds has instituted enhanced cleaning process including the use of Electrostatic Spraying Technology which uses the highest classification of disinfectants and sprays entire areas including guest rooms, meeting space, lobby, fitness centers and dining venues.
  • Hand sanitizer dispensers will also continue to be accessible at key guest entrances and at all meeting and event locations.
  • Staff will sanitize all shared equipment and meeting amenities before and after each use. This includes wiping down podiums, microphones, and PowerPoint clickers between all speakers.
  • Frequent cleaning and disinfecting will be performed on commonly touched surfaces and in high-traffic areas.
  • VSS will make use of outdoor event space where possible.

Attendee Responsibilities

Attendees are asked to self-monitor daily for symptoms and not enter shared spaces if they are exhibiting any symptoms or signs of illness.

VSS reserves the right to modify the conditions upon which attendees are permitted to attend VSS 2022 consistent with applicable law and public health guidelines.

2020 Symposia

2020 Symposia

No Symposia were presented at the V-VSS 2020 meeting.

Vision Sciences Society