V-VSS Presenter Instructions

All presenters at V-VSS should prepare and upload their presentation prior to the online meeting. Materials must be uploaded through the Presentation Page of your MyVSS account between May 27 and June 10, 2020. This will provide us time to test the presentation system prior to the meeting.

Although we plan to have some talks presented at live sessions, these talks must also be provided as recorded videos so that members unable to attend the live sessions may also view them.

All presenters are asked to follow these guidelines for preparing their V-VSS presentations.

Uploading Your Presentation Files

To upload your presentation files, log in to your MyVSS account and click View My Presentation. Look for controls (visible only to you, the presenter) to upload each file type.

We recommend that you test your presentation files after uploading to ensure your attendees do not encounter problems. You can upload revisions to your presentation files through the upload deadline of June 10, 2020. Uploading a new file will overwrite the existing file; this action cannot be undone.

Talk Presentations

Required: Pre-recorded Video – You must upload a pre-recorded video of your talk in MP4 format, not to exceed 12 minutes in length. The uploaded video can be at any resolution, but a resolution of HD (1280 x 720) will load and play faster than a larger file. We encourage presenters to add closed captions to their videos to maximize accessibility. We will aim to provide information about tools for adding closed captions at a later date.

Optional: Slides – You may upload a copy of the slides shown in your video, so that viewers may download them and view at higher resolution. A download link will be provided on your Presentation Page to allow attendees to download your slides. We recommend that you use PDF or Microsoft Powerpoint .pptx format to maximize the ability of viewers to view the downloaded slides.

Poster Presentations

Required: PDF Poster – You must upload a one-page PDF of your poster. Attendees will be able to view your PDF on the website or download it to view in a viewer of their choice.

Optional: Pre-recorded Video poster tour – You may upload a video tour of your poster in MP4 format, not to exceed 6 minutes in length.  Any graphical elements shown in your video must also be on your uploaded poster; you may rearrange these for clarity in your video. In addition, graphical elements in your video may be animated versions of those on your poster. The uploaded video can be at any resolution, but a resolution of HD (1280 x 720) will load and play faster than a larger file.  We encourage presenters to add closed captions to their videos to maximize accessibility. We will aim to provide information about tools for adding closed captions at a later date.

Chat With Attendees

Your presentation page includes an asynchronous text area so you can interact with attendees viewing your presentation. Presenters are asked to log in to their MyVSS account and check their presentation page periodically during V-VSS (June 19-24) to answer questions posted by attendees.

Schedule Video Conferences

In addition to chat, presenters may schedule up to four video conferences to interact with attendees in real time. Video conferences are arranged by you using any video conferencing platform you choose, such as Zoom, Skype, etc. Please consider scheduling sessions at different times of the day and evening to accommodate attendees in different time zones around the world.  You will be asked to provide a link to your video conference that will appear on your presentation page.

To schedule live times, log in to your MyVSS account and click View My Presentation. Then see the Presenter Conferences section.

Other Forms of Interaction

As a presenter you may also want to interact with your attendees using other services, such as Twitter, Facebook, Instagram, Email, or Text. You can use the Additional Information field on your Presentation Page to provide instructions to your attendees to let them know how to reach you. It’s your responsibility for setting up these other forms of interaction.