Poster Presentation Instructions

Presentation Rules

First authors are required to register and present their poster in their assigned poster session. Substitute presenters must be approved by VSS. If are unable to present, contact Shawna Lampkin at 916-600-4961, or see someone at the Registration Desk.

The first author must be present during the assigned Author Presents Time (staggered by even and odd numbered posters) but may elect to be there for the entire session.

Unattended posters will be removed. If the first author is unable to attend the meeting, the abstract must be withdrawn. See Abstract Withdrawals for more information.

You may post your materials on the board assigned to you at any time after the “Set-up Begins” time but before the beginning of the assigned poster session. You must remove your poster promptly, no later than the “Take-down Complete” time. See the printed program for set-up and take-down times. Any posters left up after the “Take-down Complete” time may be discarded.

Poster Specifications

Poster boards are 8 feet wide by 4 feet tall (243.8  by 121.9 cm), however the actual usable board space is 90 inches wide by 42 inches tall (228.6 x 106.6 cm). Figures and type should be easily seen from a distance of 6-8 feet. Use clear graphics and large type to accomplish this.

Supplies and Equipment

Pushpins are provided at each poster board to mount your poster to the board. Additional pushpins are available near the poster room entrance. Tape, glue and other adhesives are not to be used on the poster boards.

Poster boards are numbered in the upper right of the board. The last three digits of your abstract number signifies your poster board number.

Contact signup sheets are available from the VSS staff person in the poster room. Pin the contact signup sheet on your board if you would like people to leave their name and email for future contact.

Chairs are positioned between each board for seating. Power is not provided at your poster board.

Photos and Video

VSS policy allows photography and videography at all events. If you do not want your poster photographed or recorded, obtain a No Photos sign from the VSS staff person stationed near the poster room entrance.

Suggestions for Creating Effective Posters

  • Prepare a title banner indicating abstract title, author(s) and affiliation(s). Lettering should be at least one inch high.
  • Minimize narrative.
  • For figures, use dark colors on white or light backgrounds. Figures should be designed to be viewed from a distance (about¬†three feet).
  • Use large type and short separated paragraphs.
  • Do not set entire paragraphs in boldface or capital letters.
  • Numbered or bulleted lists are a concise but effective way to convey a series of points.
  • It is not necessary to post a copy of your abstract.

Poster Floor Plans

View the Poster Floor Plans.

Technical Assistance

If you have a problem of any kind, need assistance hanging your poster, or need supplies, look for the VSS staff person stationed near the entrance of the poster room. If you cannot find VSS staff in the poster room, call the Registration Desk at 727.367.6461 extension 7814, or dial 7814 from a house phone.

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