V-VSS Posters: Presentation Rules and Instructions

Poster Presentation Rules

All those who were assigned a virtual poster presentation are required to present their posters live during V-VSS, June 1-2. All those assigned an in-person poster presentation at VSS  (May 13-18) may also choose to present at V-VSS, June 1-2, but are not required to do so.

All poster presenters who have selected a V-VSS presentation time will be assigned a dedicated Video Chat room for presenting their poster. Attendees can enter the Video Chat room at any time during the poster session to chat with the presenter. V-VSS poster presenters are required to be on Video Chat during the entire 2-hour poster session to chat with attendees who may enter their Video Chat room.

Poster Presentation Instructions

All those presenting a poster at V-VSS must do the following:

  • Sign up for ONE (and only one) LIVE presentation slot during one of the six 2-hour poster sessions.
  • Present the poster live during the presentation slot. The first author must be the presenter.

Scheduling poster sessions is now open. V-VSS poster presenters must schedule their poster session by May 29, 2022, or your poster will be withdrawn and your abstract will not be published in JOV.

You may change your scheduled V-VSS Poster Session through May 29.  No changes can be made after that date.

You can schedule your poster presentation at any one of the six available V-VSS Poster Sessions. You “stand” at your virtual poster by being online during your poster session so that attendees can video chat with you. The Video Chat link for your presentation will be available on your V-VSS poster presentation page. The attendees (and you) can use the link to join your video chat.

To Schedule Your Poster into a V-VSS Poster Session

  1. Log in to your MyVSS Account.
  2. Click View My Abstract to go to your poster presentation page.
  3. In the section titled Schedule Your V-VSS Poster Presentation, select the V-VSS Poster Session in which you would like to present and click Schedule.
  4. You will receive a confirmation email of your selection.

For those who are presenting only at V-VSS:  If the first author does not attend V-VSS and present the poster live, the abstract must be withdrawn. See Abstract Withdrawals for more information.

PDFs and Optional Poster Video Tours

Poster PDF (Required) – All poster presenters, whether the presentation is at VSS or V-VSS, must upload a PDF of their poster and may optionally upload video tour. The deadline for uploading materials is May 29, 2022. The PDF must be less than 50MB in size. Attendees will be able to view your PDF on the website or download it to view in a viewer of their choice. Although virtual posters do not have a physical size, for consistency between V-VSS-only and VSS+V-VSS posters, online posters should be in landscape orientation with an aspect ratio with a width ~double the height.

Poster Video (Optional) – You may optionally upload a video tour of your poster in MP4 format, not to exceed 6 minutes in length and 2GB in size. Any graphical elements shown in your video must also be on your uploaded poster; you may rearrange these for clarity in your video. In addition, graphical elements in your video may be animated versions of those on your poster.

The uploaded video can be at any resolution, but a resolution of HD (1280 x 720) will load and play faster than a larger file. We encourage presenters to add closed captions to their videos to maximize accessibility.

Uploading PDFs and Optional Poster Video Tours

To upload your presentation files, log in to your MyVSS account and click View My Abstract. Look for controls (visible only to you, the presenter) to upload each file type.

VSS will not be previewing uploaded content so we advise you to test your presentation files after uploading to ensure they display as expected. You can upload revisions to your presentation files through the upload deadline of May 29, 2022. Uploading a new file will overwrite the existing file; this action cannot be undone.

Video Chat Speaker Instructions

See Video Chat Speaker Instructions for tips, instructions, and troubleshooting information about using video chat.

Suggestions for Creating Effective Posters

  • Prepare a title banner indicating abstract title, author(s) and affiliation(s). Lettering should be at least one inch high.
  • Minimize narrative.
  • For figures, use dark colors on white or light backgrounds. Figures should be designed to be viewed from a distance (about three feet).
  • Use large type and short separated paragraphs.
  • Do not set entire paragraphs in boldface or capital letters.
  • Numbered or bulleted lists are a concise but effective way to convey a series of points.
  • It is not necessary to post a copy of your abstract.