Attendee Resources

Abstract Book

A printed Abstract book is no longer available. The Abstract book can be downloaded in PDF format for free from the VSS website.

ATM

An ATM is located in the main lobby of the hotel. A second ATM can be found in the lobby of the Breckenridge Building.

Audiovisual Equipment for Talks

LCD projectors are provided in the talk rooms for giving slide presentations. Computers are NOT provided. Presenters must bring their own laptop computers and set them up BEFORE the start of the session in which they are presenting. Please review the Talk Presentations Rules and Instructions for more information.

For speakers who cannot bring a laptop, there will be a loaner Windows PC laptop available in the talk room. Please make advance arrangements with Jeff Wilson at the VSS Registration Desk.

Baggage Check

Bags can be checked with the Bell Hop in the main lobby.

Business Center

The Business Center is located in the hotel lobby. Computer terminals are available in both the Social Lounge and the Quiet Lounge. A printer is available in the VSS Social Lounge.

Business Meeting

The VSS Business Meeting is Tuesday, May 17, 12:30 – 1:30 pm in Talk Room 2. All VSS members are encouraged to attend. This is your opportunity to hear about VSS, ask questions, and give feedback.

Certificates of Attendance

To receive a Certificate of Attendance, please visit the Registration Desk. If you require any changes, we will be happy to email or mail a copy after the meeting.

Code of Conduct

The Vision Sciences Society is committed to providing a safe, professional and harassment-free environment during our annual meeting. All VSS attendees must conduct themselves in a professional manner. It is unlawful to harass any person or employee.  Harassment is unwelcome or hostile behavior, including speech that intimidates, creates discomfort, or interferes with a person’s participation or opportunity for participation in a conference, event or program. Harassment includes the use of abusive or degrading language, intimidation, stalking, harassing photography or recording, inappropriate physical contact, and unwelcome sexual attention. Individuals violating these standards may be sanctioned or excluded from further participation at the discretion of the organizers. Violations of the anti-harassment policy can be reported to any of the members of the VSS Board of Directors or to Shauney Wilson, the VSS Executive Director and Event Director.  See the full text of VSS’s anti-harassment policy.

Contact Us

If you need to reach VSS meeting personnel while at the meeting, call extension 7814 from a house phone. From outside the hotel, call (727) 367-6461, extension 7814.

Cyber Lounge

The Cyber Lounge has merged with the Social Lounge this year. Computer terminals are available in both the Social Lounge and the Quiet Lounge. A printer is available in the Social Lounge.

Disclaimer

The Program Committee reserves the right to change the meeting program at any time without notice. Please note that this program was correct at the time of printing.

Drink Tickets

Each attendee will receive two “free drink” tickets which may be redeemed at the Opening Night Reception (May 13) or Demo Night (May 16).

Exhibits

All exhibits are located in the Pavilion. See our list of Exhibitors and the Exhibits Floor Plan (coming soon).

Exhibit Hours
Saturday, May 14, 8:00 am – 5:30 pm
Sunday, May 15, 8:00 am – 5:30 pm
Monday, May 16, 8:00 am – 12:30 pm
Tuesday, May 17, 8:00 am – 5:30 pm

Exhibitor Setup and Tear down
Setup: Friday, May 15, 4:00 – 7:00 pm and Saturday, May 16, 7:00 – 9:00 am
Tear down: Tuesday, May 19, 5:30 – 7:30 pm

Fitness Center

The TradeWinds Island Grand fitness center is open daily from 6:00 am – 10:00 pm. The Center is available to attendees staying at either of the TradeWinds hotels. The RumFish Beach Resort fitness center is open 24/7 with a room key.

Food Service/Catering

Complimentary coffee and tea, as well as a light continental breakfast is available each morning in the Garden Courtyard and the Pavilion. Coffee, tea, and refreshments will also be served each afternoon between afternoon talk sessions.

Your VSS registration includes a reception and a dinner. The Opening Night Reception is held on Friday night and the Demo Night BBQ dinner is held on Monday night. Both events take place on the beach (weather permitting). Attendees may purchase a Friends & Family Pass, which will allow their guests to attend the food and social events.

Each attendee will be given two “free drink” tickets, good at the Opening Night Reception and Demo Night.

The VSS schedule provides a generous two-hour lunch period to take advantage of the beautiful surroundings and amenities of the TradeWinds Island Grand Hotel and the RumFish Beach Resort.

Note: VSS meeting attendees will receive a 10% discount on all food and beverage purchases in ALL TradeWinds Islands Resorts restaurants and bars. You must present your VSS badge to receive the discount.

The 10% discount does not apply to food or drinks at VSS events, such as the Opening Night Reception, Demo Night, or Grab and Go Lunches. Discounted pricing has already been applied to these functions.

Grab and Go Lunches
The TradeWinds will offer a selection of reasonably-priced lunch items just for VSS attendees.
Friday – Sunday, Tuesday 11:30 am – 2:30 pm, in the Garden Courtyard
Monday, 11:30 am – 2:30 pm, in the Grand Palm Colonnade

Friends & Family Pass

The Friends & Family Pass allows your family to enjoy our many fun VSS social events. For $60.00, your travel companion can attend the Opening Night Reception, Demo Night, as well as enjoy all Coffee/Snack Breaks and the Daily Continental Breakfast! Passes are only $60.00 for adult guests and $20.00 for children ages 6 through 12. Children under the age of 6 are free. To purchase a Family & Friends Pass, please visit the VSS Registration Desk onsite.

Passes are required for entrance to all social events and meals, including the Friday evening Welcome Reception and Monday evening Demo Night.

Note: The Friends & Family Pass does not cover entrance to the scientific sessions. For a guest pass to a scientific session, please inquire at the VSS Registration Desk. For more information, please see Guests below.

Guests

Guests are allowed complimentary entry into one VSS session to see the poster or talk of the person they are guests of at the meeting.

Guests must register at the VSS Registration Desk upon arrival and must be accompanied by a VSS attendee. Guests must wear their guest badge for entrance into the session they attend.

To attend social functions, including the Opening Night Reception, Demo Night BBQ, Coffee/Snack Breaks and Daily Continental Breakfast, attendees’ guests will need to purchase a Friends & Family Pass, available at the VSS Registration Desk.

Internet Access

VSS provides free wireless internet access in the meeting areas, guest rooms, and VSS lounges. In the VSS meeting space, connect to twgroup; password is group5500. In the hotel common areas and sleeping rooms connect to TW; password is guest5500

If you did not bring your own computer, a limited number of laptop computers with free internet access are available for your use in both the Quiet and Social Lounges.

Lost and Found

The Lost and found is located at the VSS Registration Desk in the Grand Palm Colonnade.

Lounges

VSS offers two lounge areas exclusively for meeting attendees:

Quiet Lounge
The VSS Quiet Lounge is designed especially for attendees who need a quiet place to read, work, silently meditate, or relax. There are two laptops available. The Quiet Lounge is located in the Glades room in Jacaranda Hall.
Quiet Lounge Hours:
Friday – Sunday, 7:30 am – 9:30 pm
Monday, 7:30 am – 12:30 pm
Tuesday, 7:30 am – 9:30 pm
Wednesday, 7:30 am – 12:30 pm

Social Lounge
The VSS Social Lounge features comfortable seating for relaxing and visiting with colleagues. There are two laptops and a printer available, as well as phone charging stations. The Social Lounge is located in the Banyan/Citrus room in Jacaranda Hall.
Social Lounge Hours:
Friday – Sunday, 7:30 am – 9:30 pm
Monday, 7:30 am – 12:30 pm
Tuesday, 7:30 am – 9:30 pm
Wednesday, 7:30 am – 12:30 pm

Message Center

Messages for registrants can be left and retrieved at the VSS Registration Desk. A bulletin board will be available in the Grand Palm Colonnade for announcements and job postings.

Networking and mentoring opportunity

FoVea, Visibility and SPARK have developed a slack space called Mentoring Envisioned to facilitate networking and mentoring opportunities for all members of the VSS community.  This space is intended to help VSS attendees meet other attendees and communicate during the conference and beyond.  For more information see https://forms.gle/F1FkuRFKeyyP8eJP7.

Networking Events

Connect with Industry
Saturday, 12:45 – 2:15 pm
Blue Heron

Celebrating Diversity!
Saturday, 12:45 – 2:15 pm
Jasmine/Palm

Moderators

Please arrive at the meeting room 30 minutes prior to the start of your session to allow time for setup and to check in with your speakers. Please see the Moderator Instructions emailed to you. Copies are available at the VSS Registration Desk.

Parking

Complimentary self-parking is available to all meeting attendees. Access is through the Island Grand guard gate. Valet parking is available at the TradeWinds Grand Island Resort lobby for an additional fee.

Phone Charging Station

Phone charging stations will be located at the VSS Registration Desk and in the VSS Social Lounge.

Photographing/Videotaping Presentations

Unless otherwise noted, photographing and videotaping posters and talks is permitted at VSS. Presenters who do NOT wish to be photographed or videotaped should indicate this by displaying our “No videos and photos” image on their poster or the title slide at the beginning of their talk. The image can be downloaded from the VSS website or you can pick up a printed version at the Registration Desk.

Poster Sessions

All poster sessions are held in Banyan Breezeway and the Pavilion. The last three digits of your poster number indicate the number of your poster board.

Posters should be put up at the beginning of a session and taken down at the end. Authors of even numbered posters are expected to be present at their posters during the entire “Even Authors Present” time, and authors of odd numbered posters are expected to be present at their posters during the entire “Odd Authors Present” time. Authors may be present during the entire session, if desired. Abstracts not presented at the meeting during the designated author present time will not be published in the Journal of Vision.

Please be courteous and take down your poster promptly at the end of the session so that the board is empty when the next presenter arrives to put up their poster.

Push pins are available for your use and are located in the Banyan Breezeway and Pavilion.

Printing

Need your poster printed?  The local UPS store offers a variety of services.

Quiet Lounge

See Lounges.

Registration

The Registration Desk is located in the Grand Palm Colonnade. The Registration Desk is open during the following times:

Friday, May 15, 9:00 am – 6:00 pm
Saturday, May 16, 7:30 am – 6:45 pm
Sunday, May 17, 7:30 am – 6:45 pm
Monday, May 18, 7:45 am – 1:30 pm
Tuesday, May 19, 7:45 am – 6:45 pm
Wednesday, May 20, 7:45 am – 12:45 pm

Shipping

To ship your poster or other items home from the meeting, ask for the Concierge at the front desk of the TradeWinds Island Grand.

Social Lounge

See Lounges.

Student Events

Student/Postdoc workshop: Open Science Workshop on Pre-registration
Sunday, 12:45 – 2:15 pm
Jasmine/Palm

Undergrad Meet & Greet
Monday, 2:00 -3:00 pm
Pirate Island (behind Sharktooth Tavern)

Meet the Professors
Monday, 3:30- 5:00 pm
Banyan Breezeway