Attendee Resources

Abstract Book

A printed Abstract book is no longer provided to each attendee. Printed Abstract books are available to purchase for $20 at the VSS Registration Desk or can be downloaded in PDF format for free from the VSS website.

ATM

An ATM is located in the main lobby of the hotel. A second ATM can be found in the lobby of the Breckenridge Building.

Audiovisual Equipment for Talks

LCD projectors (e.g., for PowerPoint presentations) will be provided in the talk rooms; however, computers will NOT be provided. Presenters must bring their own computers and set them up BEFORE the start of the session in which they are presenting. We recommend that you test your presentation before your session.

For speakers who did not bring a laptop, there will be a loaner available in the talk room. Please make advance arrangements with Jeff Wilson at the VSS Registration Desk.

Baggage Check

Bags can be checked with the Bell Hop in the main lobby.

Business Center

The Business Center is located in the hotel lobby. Computer terminals are available in both the Social Lounge and the Quiet Lounge. A printer is available in the VSS Social Lounge.

Business Meeting

The VSS Business Meeting is Tuesday, May 19, 12:30 – 1:00 pm in Talk Room 2. All VSS members are encouraged to attend. This is your opportunity to hear about VSS, ask questions, and give feedback.

Certificates of Attendance

To receive a Certificate of Attendance, please visit the Registration Desk. If you require any changes, we will be happy to email or mail a copy after the meeting.

Children’s Programs/Childcare

CAMP VSS
CAMP VSS” provides onsite childcare especially tailored to the needs of our attendees. The program features a wide variety of activities for children, ages 6 months to 12 years (separated into age-appropriate groups). This year, Camp VSS is adding special outside activity options for older kids, as well as an upgraded onsite venue.

CAMP VSS Hours
Friday, May 15, 11:30 am – 7:15 pm
Saturday, May 16, 8:00 am – 8:30 pm
Sunday, May 17, 8:00 am – 6:00 pm
Monday, May 18, 8:00 am – 2:15 pm
Tuesday, May 19, 8:00 am – 7:30 pm
Wednesday, May 20, 8:00 am – 1:00 pm

CAMP VSS is available for either 1/2-day or full-day sessions. For more information on CAMP VSS, including an overview of activities, a list of rates, and how to register, go to Childcare on the VSS website.

TradeWinds Kids Activities
Both the TradeWinds Island Grand and RumFish Beach Resort offer a number of activities for children and families. For more information about the kids activities available, call the Adventure Center at (727) 363-2294 or check the TradeWinds’ Kids Clubs page.
Activities Overview
www.tradewindsresort.com/events-calendar
Daily Kid’s Activities Calendar
www.tradewindsresort.com/explore/kids-activities

Code of Conduct

The Vision Sciences Society is committed to providing a safe and professional environment during our annual meeting. All VSS members are expected to conduct themselves in a professional manner. It is unlawful to harass any person or employee because of that person’s gender or race. Harassment is prohibited when it creates a hostile or offensive work environment.

Contact Us

If you need to reach VSS meeting personnel while at the meeting, call extension 7814 from a house phone. From outside the hotel, call (727) 367-6461, extension 7814.

Cyber Lounge

The Cyber Lounge has merged with the Social Lounge this year. Computer terminals are available in both the Social Lounge and the Quiet Lounge. A printer is available in the Social Lounge.

Disclaimer

The Program Committee reserves the right to change the meeting program at any time without notice. Please note that this program was correct at the time of printing.

Drink Tickets

Each attendee will receive two “free drink” tickets which may be redeemed at the Opening Night Reception (May 15), 20th Anniversary Beach Party (May 17), Demo Night (May 18), or Club Vision (May 19).

Exhibits

All exhibits are located in the Pavilion. See our list of Exhibitors and the Exhibits Floor Plan (coming soon).

Exhibit Hours
Saturday, May 16, 9:00 am – 5:30 pm
Sunday, May 17, 9:00 am – 5:30 pm
Monday, May 18, 9:00 am – 12:30 pm
Tuesday, May 19, 9:00 am – 5:30 pm

Exhibitor Setup and Tear down
Setup: Friday, May 15, 4:00 – 7:00 pm and Saturday, May 16, 7:00 – 9:00 am
Tear down: Tuesday, May 19, 5:30 – 7:30 pm

Fitness Center

The TradeWinds Island Grand fitness center is open daily from 6:00 am – 10:00 pm. The Center is available to attendees staying at either of the TradeWinds hotels. The RumFish Beach Resort fitness center is open 24/7 with a room key.

Food Service/Catering

Complimentary coffee and tea, as well as a light continental breakfast is available each morning in the Garden Courtyard and the Pavilion. Coffee, tea, and refreshments will also be served each afternoon between afternoon talk sessions.

Your VSS registration includes a reception and a dinner. The Opening Night Reception is held on Friday night and the 20th Anniversary Beach Party dinner is held on Sunday night. Both events take place on the beach (weather permitting). Attendees may purchase a Friends & Family Pass, which will allow their guests to attend the food and social events.

Each attendee will be given two “free drink” tickets, good at the Opening Night Reception, 20th Anniversary Beach Party, Demo Night, or Club Vision.

The VSS schedule provides a generous two-hour lunch period to take advantage of the beautiful surroundings and amenities of the TradeWinds Island Grand Hotel and the RumFish Beach Resort.

Note: VSS meeting attendees will receive a 10% discount on all food and beverage purchases in ALL TradeWinds Islands Resorts restaurants and bars. You must present your VSS badge to receive the discount.

The 10% discount does not apply to food or drinks at VSS events, such as the Opening Night Reception, Beach Party, Demo Night, and Club Vision or Grab and Go Lunches. Discounted pricing has already been applied to these functions.

Grab and Go Lunches
The TradeWinds will offer a selection of reasonably-priced lunch items just for VSS attendees.
Friday – Sunday, Tuesday 11:30 am – 2:30 pm, in the Garden Courtyard
Monday, 11:30 am – 2:30 pm, in the Grand Palm Colonnade

Friends & Family Pass

The Friends & Family Pass allows your family to enjoy our many fun VSS social events. For $60.00, your travel companion can attend the Opening Night Reception and the amazing VSS 20th Anniversary Celebration, as well as enjoy all Coffee/Snack Breaks and the Daily Continental Breakfast! Passes are only $60.00 for adult guests and $20.00 for children ages 6 through 12. Children under the age of 6 are free. To purchase a Family & Friends Pass, please visit the VSS Registration Desk onsite.

Passes are required for entrance to all social events and meals, including the Friday evening Welcome Reception and Sunday evening Beach Party.

Note: The Friends & Family Pass does not cover entrance to the scientific sessions. For a guest pass to a scientific session, please inquire at the VSS Registration Desk. For more information, please see Guests below.

Guests

Guests are allowed complimentary entry into one VSS session to see the poster or talk of the person they are guests of at the meeting.

Guests must register at the VSS Registration Desk upon arrival and must be accompanied by a VSS attendee. Guests must wear their guest badge for entrance into the session they attend.

To attend social functions, including the Opening Night Reception, 20th Anniversary Beach Party, Coffee/Snack Breaks and Daily Continental Breakfast, attendees’ guests will need to purchase a Friends & Family Pass, available at the VSS Registration Desk.

Internet Access

VSS provides free wireless internet access in the meeting areas, guest rooms, and VSS lounges. In the meeting space, connect to twgroup; password is group5500. Common areas and sleeping rooms connect to TW; password is guest5500

If you did not bring your own computer, a limited number of laptop computers with free internet access are available for your use in both the Quiet and Social Lounges.

Lost and Found

The Lost and found is located at the VSS Registration Desk in the Grand Palm Colonnade.

Lounges

VSS offers two lounge areas exclusively for meeting attendees:

Quiet Lounge
The VSS Quiet Lounge is designed especially for attendees who need a quiet place to read, work, silently meditate, or relax. There will be several laptops available. The Quiet Lounge is located in the Glades room in Jacaranda Hall.
Quiet Lounge Hours:
Friday – Sunday, 7:30 am – 9:30 pm
Monday, 7:30 am – 12:30 pm
Tuesday, 7:30 am – 9:30 pm
Wednesday, 7:30 am – 12:45 pm

Social Lounge
The VSS Social Lounge features comfortable seating for relaxing and visiting with colleagues. There will be several laptops and a printer available, as well as phone charging stations. The Social Lounge is located in the Banyan/Citrus room in Jacaranda Hall.
Social Lounge Hours:
Friday – Sunday, 7:30 am – 9:30 pm
Monday, 7:30 am – 12:30 pm
Tuesday, 7:30 am – 9:30 pm
Wednesday, 7:30 am – 12:45 pm

Message Center

Messages for registrants can be left and retrieved at the VSS Registration Desk. A bulletin board will be available in the Grand Palm Colonnade for announcements and job postings.

Moderators

Please arrive at the meeting room 30 minutes prior to the start of your session to allow time for setup and to check in with your speakers. Please see the Moderator Instructions given to you. Copies are available at the VSS Registration Desk.

Parking

Complimentary self-parking is available to all meeting attendees. Access is through the Island Grand guard gate. Valet parking is available at the TradeWinds Grand Island Resort lobby for an additional fee.

Phone Charging Station

Phone charging stations will be located at the VSS Registration Desk and in the VSS Social Lounge.

Photographing/Videotaping Presentations

Unless otherwise noted, photographing and videotaping posters and talks is permitted at VSS. Presenters who do NOT wish to be photographed or videotaped should indicate this by displaying our “No videos and photos” image on their poster or the title slide at the beginning of their talk. The image can be downloaded from the VSS website or you can pick up a printed version at the Registration Desk.

Poster Sessions

All poster sessions are held in Banyan Breezeway and the Pavilion. The last three digits of your poster number indicate the number of your poster board.

Posters should be put up at the beginning of a session and taken down at the end. Authors of even numbered posters are expected to be present at their posters during the entire “Even Authors Present” time, and authors of odd numbered posters are expected to be present at their posters during the entire “Odd Authors Present” time. Authors may be present during the entire session, if desired. Abstracts not presented at the meeting during the designated author present time will not be published in the Journal of Vision.

Please be courteous and take down your poster promptly at the end of the session so that the board is empty when the next presenter arrives to put up their poster.

Push pins are available for your use and are located in the Banyan Breezeway and Pavilion.

Quiet Lounge

See Lounges.

Registration

The Registration Desk is located in the Grand Palm Colonnade. The Registration Desk is open during the following times:

Friday, May 15, 8:00 am – 6:00 pm
Saturday, May 16, 7:30 am – 6:45 pm
Sunday, May 17, 7:30 am – 5:00 pm
Monday, May 18, 7:45 am – 1:30 pm
Tuesday, May 19, 7:45 am – 6:45 pm
Wednesday, May 20, 7:45 am – 12:45 pm

Restaurants and Bars at TradeWinds Island Grand

Restaurants may close early without notice.
For help with reservations, please call the Hotel Concierge (8:00 am – 7:00 pm) at 727-363-2274.

Grab and Go Lunches
The TradeWinds will offer a selection of reasonably-priced lunch items just for VSS attendees.
Friday – Sunday, Tuesday 11:30 am – 2:30 pm, in the Garden Courtyard
Monday, 11:30 am – 2:30 pm, in the Grand Palm Colonnade

Palm Court Italian Grill
Located in the Courtyard area, the Palm Court features a fine dining experience with an extensive collection of wines, including many by the glass. Guests may eat indoors or under the stars on the courtyard patio. Dinner reservations are suggested.
Lunch: Monday – Saturday, 11:30 am – 2:00 pm
Brunch: Sunday, 10:00 am – 2:00 pm
Dinner: Monday – Saturday, 5:30 – 10:00 pm (closed Sunday)

Bermudas Steak & Seafood
Bermudas offers a casual setting with a beach view for dinner. Enjoy aged beef, fresh seafood, and regional specialties.
Breakfast: 7:00 – 11:00 am (daily)
Dinner: 5:00 – 10:00 pm (closed Tuesday and Wednesday)

Beef ‘O’ Brady’s
A casual restaurant and poolside sports pub, Beef ‘O’ Brady’s has a fun atmosphere with salads, burgers, and wraps, as well as tasty desserts and frosty island concoctions. Beef ‘O’ Brady’s is open daily.
Sunday – Thursday, 11:00 am – 11:00 pm
Friday and Saturday, 11:00 am – midnight
Bar Hours: 11:00 am – 2:00 am

Flying Bridge
This authentic floating Florida cracker cottage is permanently docked over the meandering Island Grand waterway and features a beachfront deck with a full bar. Dress is casual (many guests dine in beach attire). The fare includes nachos, wings, salads, burgers, wraps, sandwiches, and grilled entrees. The Flying Bridge is open daily from 11:00 am – 10:00 pm.

RedBeard’s Sharktooth Tavern
Enjoy nightly live entertainment along with a nice selection of imported bottled beer, full bar, and specialty drinks. Monday is karaoke night!
Sunday – Thursday, 8:00 – 11:00 pm
Friday and Saturday, 9:00pm – midnight

Salty’s
Located beside the adult pool, Salty’s is a beachfront tiki bar, which features quick sandwiches and burgers, as well as frozen drinks. Salty’s is open daily.
Food: 11:00 am – 11:00 pm
Cocktails: 11:00 am – 2:00 am

Room Service at the TradeWinds Island Grand
Available daily from 6:00 am to 11:00 pm.

Awakenings Lobby Bar
An elegant lobby bar in the afternoon and evenings, Awakenings also offers morning coffee by Starbucks. Opens at 6:30 am. Closing varies daily.

Pizza Hut Express
Located onsite at the TradeWinds, Pizza Hut Express offers small, medium, and personal pan pizzas, as well as spicy chicken wings. Room delivery is available at the TradeWinds. Pizza Hut Express is open daily.
Monday – Thursday, 11:00 am – 10:00 pm
Friday – Sunday, 8:00 am – 10:00 pm (breakfast served from 8:00 – 11:00 am)

Yoders Ice Cream Shoppe
Featuring gourmet ice cream and decadent sundaes, Yoders is open daily from 11:00 am – 10:00 pm.

Deli
Located just off the Grand Palm Colonnade, the Deli offers Grab and Go breakfasts, made-to-order sandwiches, salads, snacks and other foods to go. The Deli also features a selection of beverages, including wines. The Deli is open daily from 7:00 am – 2:00 am.

Restaurants at RumFish Beach Resort

RumFish Grill
The RumFish Grill showcases a 33,500 gallon aquarium, which was featured on Animal Planet’s hit series, “Tanked.” Dine on cutting edge seafood, explore the various tanks and enjoy nightly live entertainment with indoor and outdoor bars. The RumFish Grill is open daily. Dining hours are 11:30 am – 2:00 pm and 5:00 – 10:00 pm. Reservations are recommended. Bars are open late night.

Perks Up
Perks Up offers morning pastries, on-the-go breakfast items, and Starbucks coffee. In the afternoon, guests can stop by for ice cream or enjoy a cocktail. Perks Up is open daily from 7:00 am – 2:00 pm.

Gulfside Grill
Enjoy casual all-day dining with outdoor beachfront seating for breakfasts, lunches, and dinners. Guys Grill is open daily 7:00 am – 10:00 pm.

Sand Bar
The Sand Bar is a beachfront oasis where guests can indulge in tall, cool drinks. Light snacks, appetizers and sandwiches are also served. The Sand Bar is open daily from 11:00 am – midnight.

Room Service at the RumFish Beach Resort
Available daily from 7:00 am – 10:00 pm.

Shipping

To ship your poster or other items home from the meeting, ask for the Concierge at the front desk of the TradeWinds Island Grand.

Social Lounge

See Lounges.

Student Events

Student/Postdoc Workshop: Peer-networking for Students and Postdocs
Saturday, 12:45 – 1:45 pm
Jasmine/Palm

Undergrad Meet & Greet
Saturday, 4:15 – 5:15 pm
TBD

Student/Postdoc Workshop: How to prepare for a job application
Sunday, 12:45 – 1:45 pm
Jasmine/Palm

Meet the Professors
Monday, 4:00 – 5:15 pm
TBD