Attendee Resources

Abstract Book

A printed Abstract book is no longer provided to each attendee. Printed Abstract books are available for purchase for $12 at the VSS Registration Desk or can be downloaded in PDF format from the VSS website.

ATM

An ATM is located in the main lobby of the hotel. A second ATM can be found in the lobby of the Breckenridge Building.

Audiovisual Equipment for Talks

LCD projectors (e.g., for PowerPoint presentations) will be provided in the talk rooms; however, computers will NOT be provided. Presenters must bring their own computers and set them up BEFORE the start of the session in which they are presenting. We recommend that you test your presentation before your session.

For speakers who did not bring a laptop, there will be a loaner available in the talk room. Please make advance arrangements with Jeff Wilson at the VSS Registration Desk.

Baggage Check

Bags can be checked with the Bell Hop in the main lobby.

Business Center

The Business Center is located in the hotel lobby. Computer terminals and a printer are available in the VSS Cyber Lounge, located in the Blue Heron meeting room on the second floor.

Business Meeting

The VSS Business Meeting is Tuesday, May 22, 12:30 – 1:00 pm in Talk Room 2. All VSS members are encouraged to attend. This is your opportunity to hear about VSS, ask questions, and give feedback.

Certificates of Attendance

To receive a Certificate of Attendance, please visit the Registration Desk. If you require any changes, we will be happy to email or mail a copy after the meeting.

Children’s Programs/Childcare

Both the TradeWinds Island Grand and Guy Harvey hotels feature an extensive array of programs and activities for children and families. From special events, games, and crafts designed for families, to childcare and camps just for kids, the resort has a program to fit every family’s needs. For more information on the wide variety of kids programs, call the Adventure Center at (727) 363-2294 or check the TradeWinds Island Resorts website at www.tradewindsresort.com.

Activities Overview
www.tradewindsresort.com/events-calendar

Daily Kid’s Activities Calendar
www.tradewindsresort.com/explore/kids-activities

Code of Conduct

The Vision Sciences Society is committed to providing a safe and professional environment during our annual meeting. All VSS members are expected to conduct themselves in a professional manner. It is unlawful to harass any person or employee because of that person’s gender or race. Harassment is prohibited when it creates a hostile or offensive work environment.

Contact Us

If you need to reach VSS meeting personnel while at the meeting, call extension 7814 from a house phone. From outside the hotel, call (727) 367-6461, extension 7814.

Copying and Printing

Copy and fax services, as well as general use of printers, is available at the Business Center for a fee. Boarding passes may be printed free of charge. Large format printing for posters is available at the UPS Store, located at 4801 Gulf Blvd, approximately a half mile from the TradeWinds Resort. The UPS Store is open Monday through Friday from 8:00 am – 6:30 pm, and on Saturdays from 9:00 am – 3:00 pm.

A printer is available in the VSS Cyber Lounge, located in the Blue Heron meeting room on the second floor.

Cyber Lounge

See Lounges.

Disclaimer

The Program Committee reserves the right to change the meeting program at any time without notice. Please note that this program was correct at the time of printing.

Drink Tickets

Each attendee will receive two “free drink” tickets which may be redeemed at the Opening Night Reception (May 18), Demo Night (May 21), or Club Vision (May 22).

Exhibits

All exhibits are located in the Pavilion.

Exhibit Hours
Saturday, May 19, 9:00 am – 5:30 pm
Sunday, May 20, 9:00 am – 5:30 pm
Monday, May 21, 9:00 am – 12:30 pm
Tuesday, May 22, 9:00 am – 5:30 pm

Exhibitor Setup and Tear down
Setup: Friday, May 18, 4:00 – 7:00 pm and Saturday, May 19, 7:00 – 9:00 am
Tear down: Tuesday, May 22, 5:30 – 7:30 pm

Fitness Center

The Island Grand fitness center is open daily from 6:00 am – 10:00 pm. The Center is available to attendees staying at either of the TradeWinds hotels. The Guy Harvey Outpost fitness center is open 24/7 with a room key.

Food Service/Catering

Complimentary coffee and tea, as well as a light continental breakfast is available each morning in the Garden Courtyard and the Pavilion. Coffee, tea, and refreshments will also be served each afternoon between afternoon talk sessions.

Your VSS registration includes a reception and a dinner. The Opening Night Reception is held Friday night and the Demo Night dinner is held Monday night. Both events are held on the beach. Attendees may purchase a Friends & Family Pass, which will allow their guests to attend the food and social events. See Friends & Family Pass for details.

Each attendee will be given two “free drink” tickets, good at the Opening Night Reception, Demo Night, or Club Vision.

The VSS schedule gives a generous two-hour lunch period to take advantage of the beautiful surroundings and amenities of the TradeWinds Island Grand Hotel and the Guy Harvey Outpost.

Note: VSS meeting attendees will receive a 10% discount on all food and beverage purchases in ALL TradeWinds Islands Resorts restaurants and bars. You must present your VSS badge to receive the discount.

The 10% discount does not apply to food or drink at VSS events, such as the Opening Night Reception, Demo Night, and Club Vision. Discounted pricing has already been applied to these functions.

Friends & Family Pass

The VSS Friends & Family Pass will allow your family and friends to enjoy some of our fun VSS social events. For $50.00, your travel companion can attend the Opening Night Reception and the amazing Demo Night Beach BBQ, as well as enjoy all Coffee/Snack Breaks and the Daily Continental Breakfast. Passes are only $10.00 for each additional family member.

To purchase a Friends & Family Pass, please visit the VSS Registration desk onsite. Passes will be required for entrance to all social events and meals.

Note: The VSS Friends & Family Pass does not cover entrance to the scientific sessions. For a guest pass to a scientific session, please inquire at the VSS Registration Desk onsite. For more information, please see Guests.

Guests

Guests are allowed complimentary entry into one VSS session to see the poster or talk of the person they are guests of at the meeting.

Guests must register at the VSS Registration Desk upon arrival and must be accompanied by a VSS attendee. Guests must wear their guest badge for entrance into the session they attend.

To attend social functions, including the Opening Night Reception, Demo Night Beach BBQ, Coffee/Snack Breaks and Daily Continental Breakfast, attendees’ guests will need to purchase a Friends & Family Pass, available at the VSS Registration Desk. See Friends & Family Pass.

Internet Access

VSS provides free wireless internet access in the meeting areas, guest rooms, and VSS lounges. Connect to twgroup; password is group5500.

If you did not bring your own computer, a limited number of laptop computers with free internet access are available for your use in the Cyber Lounge, located in the Blue Heron meeting room. A printer is also available in the Blue Heron meeting room.

Lost and Found

The Lost and found is located at the Registration Desk in the Grand Palm Colonnade.

Lounges

VSS offers three lounge areas exclusively for meeting attendees:

Cyber Lounge
The VSS Cyber Lounge provides tables and chairs, plus computers and a printer for attendee use. The Cyber Lounge is located in the Blue Heron room, upstairs from the VSS Registration Desk in the Grand Palm Colonnade. Also see Internet Access.

Quiet Lounge
The VSS Quiet Lounge is designed especially for attendees who need a quiet place to read, nurse, silently meditate, or relax. It is located in the Glades room in Jacaranda Hall.

Social Lounge
The VSS Social Lounge features comfortable seating for relaxing and visiting with colleagues. Phone charging stations will be available as well. The Social Lounge is located in the Banyan/Citrus room in Jacaranda Hall.

Message Center

Messages for registrants can be left and retrieved at the Registration Desk. A bulletin board will be available in the Grand Palm Colonnade for announcements and job postings.

Moderators

Please arrive at the meeting room 30 minutes prior to the start of your session to allow time for setup and to check in with your speakers. Please see the Moderator Instructions given to you. Copies are available at the VSS Registration Desk.

Parking

Complimentary self-parking is available to all meeting attendees. Valet parking is available at the TradeWinds Grand Island Resort lobby for an additional fee.

In addition to the parking at the TradeWinds Grand Island Resort, the property directly to the north of the Island Grand has been purchased by the TradeWinds and will be utilized for additional parking. Access is through the Island Grand guard gate.

Phone Charging Station

Phone charging stations will be located at the VSS Registration Desk and the VSS Social Lounge.

Photographing/Videotaping Presentations

Unless otherwise noted, photographing and videotaping of posters and talks is permitted at VSS. Presenters who do NOT wish to be photographed or videotaped should indicate this by displaying our “No videos and photos” image on their poster or the title slide at the beginning of their talk. The image can be downloaded from the VSS website or you can pick up a printed version at the Registration Desk.

Public Transportation

Suncoast Beach Trolley
The Suncoast Beach Trolley connects St. Pete Beach with Pass-a-Grill, Treasure Island, Clearwater and other beach communities along the coast. The trolley runs every 20 – 30 minutes from 5:20 am to 10:16 pm Monday through Thursday and Sunday. Service runs until 11:50 pm on Friday and Saturday. A bus stop is located directly outside the TradeWinds Resort. Fare: $2.25/ride or purchase an Unlimited Daily GO Card for $5.00 and ride all day.

Central Avenue Trolley
The Central Avenue Trolley serves Central Avenue from The Pier in downtown St. Petersburg to Pass-A-Grille on St. Pete Beach. Fare: multi-zone pricing ranges from free to $2.25/ride, depending on your destination

The Downtown Looper
Hop aboard the St. Petersburg Trolley/Downtown Looper route to connect you to all of the city’s major museums and attractions. The Looper runs every 15 minutes from 10:00 am – 5:00 pm, and until midnight on Friday and Saturday. Look for the bright red and yellow trolleys. Fare: $0.50/ride, seniors & disabled: $0.25/ride

Quiet Lounge

See Lounges.

Registration

The Registration Desk is located in the Grand Palm Colonnade. The Registration Desk is open during the following times:

Friday, May 18, 7:00 am – 6:00 pm
Saturday, May 19, 7:30 am – 6:45 pm
Sunday, May 20, 7:30 am – 6:45 pm
Monday, May 21, 7:45 am – 1:30 pm
Tuesday, May 22, 7:45 am – 6:45 pm
Wednesday, May 23, 7:45 am – 12:45 pm

Restaurants and Bars at TradeWinds Island Grand

Cash and Go Lunches
The TradeWinds will offer a selection of reasonably-priced lunch items just for VSS attendees, Saturday through Tuesday, 12:00 – 2:30 pm. The Cash & Go Lunches are located in the Garden Courtyard.

Palm Court Italian Grill
Located in the Courtyard area, the Palm Court features a fine dining experience with an extensive collection of wines, including many by the glass. Guests may eat indoors or under the stars on the courtyard patio. Dinner reservations are suggested.
Lunch: Monday – Saturday, 11:30 am – 2:00 pm
Brunch: Sunday, 10:00 am – 2:00 pm
Dinner: Monday – Saturday, 5:30 – 10:00 pm (closed Sunday)

Bermudas Steak & Seafood
Bermudas offers a casual setting with a beach view for dinner. Enjoy aged beef, fresh seafood, and regional specialties.
Breakfast: 7:00 – 11:00 am (daily)
Dinner: 5:00 – 10:00 pm (closed Tuesday and Wednesday)

Beef ‘O’ Brady’s
A casual restaurant and poolside sports pub, Beef ‘O’ Brady’s has a fun atmosphere with salads, burgers, and wraps, as well as tasty desserts and frosty island concoctions. Open daily.
Sunday – Thursday, 11:00 am – 11:00 pm
Friday and Saturday, 11:00 am – midnight
Bar Hours: 11:00 am – 2:00 am

Flying Bridge
This authentic floating Florida cracker cottage is permanently docked over the meandering Island Grand waterway and features a beachfront deck with a full bar. Dress is casual (many guests dine in beach attire). The fare includes nachos, wings, salads, burgers, wraps, sandwiches, and grilled entrees. Open daily from 11:00 am – 10:00 pm.

RedBeard’s Sharktooth Tavern
Enjoy nightly live entertainment along with a nice selection of imported bottled beer, full bar, and specialty drinks. Open daily from 4:00 – 11:00 pm (11:00 am – 11:00 pm on Wednesdays and Saturdays). Nightly entertainment is from 8:00 – 9:00 pm. Monday is karaoke night!

Salty’s
Located beside the adult pool, Salty’s is a beachfront tiki bar, which features quick sandwiches and burgers, as well as frozen drinks. Open daily.
Food: 11:00 am – 11:00 pm
Cocktails: 11:00 am – 2:00 am

Room Service at the TradeWinds Island Grand
Available daily from 6:00 am to 11:00 pm.

Awakenings Lobby Bar
An elegant lobby bar in the afternoon and evenings, Awakenings also offers morning coffee by Starbucks. Opens at 6:30 am. Closing varies daily.

Pizza Hut Express
Located onsite at the TradeWinds, Pizza Hut Express offers small, medium, and personal pan pizzas, as well as spicy chicken wings. Room delivery is available at the TradeWinds. Open daily from 8:00 am – 10:00 pm (breakfast served 8:00 am – 11:00 am).

Working Cow Ice Cream Shoppe
Featuring gourmet ice cream and decadent sundaes, the Ice Cream Shoppe is open daily from 11:00 am – 10:00 pm.

Deli
Located just off the Grand Palm Colonnade, the Deli offers Grab and Go breakfasts, made-to-order sandwiches, salads, snacks and other foods to go. The Deli also features a selection of beverages, including wines. The Deli is open daily from 7:00 am – 2:00 am.

Restaurants at Guy Harvey Outpost

Guy Harvey RumFish Grill
Guy Harvey RumFish Grill showcases a 33,500 gallon aquarium, which was featured on Animal Planet’s hit series, “Tanked.” Dine on cutting edge seafood, explore the various tanks and enjoy nightly live entertainment with indoor and outdoor bars. Dining hours are 11:30 am – 2:00 pm and 5:00 – 10:00 pm. There is also a Sunday brunch buffet. Reservations are recommended. Bars are open late night.

Perks Up
Perks Up offers morning pastries, on-the-go breakfast items, and Starbucks coffee. In the afternoon, guests can stop by for ice cream or enjoy a cocktail. Open daily from 7:00 am – 2:00 pm.

Guys Grill
Enjoy casual all-day dining with outdoor beachfront seating for breakfasts, lunches, and dinners. Open daily 7:00 am – 10:00 pm.

Sand Bar
The Sand Bar is a beachfront oasis where guests can indulge in tall, cool drinks. Light snacks, appetizers and sandwiches are also served. Open daily from 11:00 am – midnight.

Room Service at the Guy Harvey Outpost
Available daily from 7:00 am – 10:00 pm.

Shipping

To ship your poster or other items home from the meeting, ask for the Concierge at the front desk of the TradeWinds Island Grand.

Social Lounge

See Lounges.