Poster Presentation

Presentation Rules

First authors are expected to register and present their abstract in their assigned session.  Each registered attendee may present only once at the meeting. The first author must be present during the assigned Author Presents Time (staggered by even and odd numbered posters) and may elect to be there for the entire session.  If the first author is unable to attend the meeting, the abstract must be withdrawn or an author substitute requested. See Abstract Withdrawals for more information.

You may post your materials on the board assigned to you at any time after the “Set-up Begins” time, but before the beginning of the assigned poster session. You must remove your poster promptly no later than the “Take-down Complete.” See the printed program for set-up and take-down times. Any posters left up after the “Take-down Complete” time may be discarded.

Poster Specifications

Poster boards are 4′ (121.92 cm) tall x 8′ (243.84 cm) wide, however the actual usable board space is 42″ x 90″ (106.68 cm x 228.6 cm). Figures and type should be easily seen from a short distance. Use clear graphics and large type to accomplish this.

Pushpins will be available. Tape, glue and other adhesives are not to be used on the poster boards. Poster boards will be numbered by VSS. The last three digits of your abstract number will signify your poster board.

Suggestions for Creating Effective Posters

  • Prepare a title banner indicating abstract title, author(s) and affiliation(s). Lettering should be at least one inch high.
  • Minimize narrative.
  • For figures, use dark colors on white or light backgrounds. Figures should be designed to be viewed from a distance (about three feet)
  • Use large type in short separated paragraphs.
  • Do not set entire paragraphs in boldface or capital letters.
  • Numbered or bulleted lists are a concise but effective way to convey a series of points.
  • It is not necessary to post a copy of your abstract.

Poster Floor Plans

View the Poster Floor Plans.